The Project Administrator will provide administrative and project coordination support to the engineering team, assisting with the day-to-day management of engineering projects from initial enquiry through to project completion.

Key responsibilities include:
Managing incoming client enquiries, emails and telephone calls.
Preparing and issuing fee proposals, invoices, reports and other project correspondence.
Coordinating site inspections and managing engineers’ calendars and appointments.
Liaising with clients, builders, contractors, strata managers, architects and other consultants regarding project requirements and scheduling.
Creating and maintaining project files, records and documentation within the company’s systems.
Following up outstanding fee proposals, client approvals, invoices and required project information.
Assisting engineers with the formatting, preparation and issuance of structural engineering reports, specifications, certificates and drawings.
Tracking project progress and following up outstanding actions to assist engineers in meeting project deadlines.




Coordinating site access with property owners, tenants, builders and other relevant parties.
Maintaining registers for active projects, inspections, reports, invoices and outstanding tasks.
Assisting with document control, including filing drawings, photographs, correspondence and engineering documentation.
Obtaining architectural drawings, site information and other documentation required by engineers to commence or complete projects.
Assisting with preparation and submission of project documentation to clients and other relevant parties.
Providing general administrative support to the Director and engineering team.
Maintaining skilled communication with clients and assisting in delivering a high standard of customer service.
Undertaking other reasonable administrative and project coordination duties associated with the operation of an engineering consultancy.

Pay: $27.00 per hour

Expected hours: 24.0 per week

Work Location: In person

📌 Office Administrator Parramatta
🏢 AJ Engineering Consultancy
📍 Parramatta