Introduction
About Novita
Novita nurtures ambition of every size and shape, for a career that grows with you, in a team that supports you.
Novita is South Australia's most established provider of therapy, assistive technology, community programs and community living services for people with disabilities and we're evolving every day.
Novita brings you the benefits of structure along with the freedom to grow within an environment that's big, but personal.
We equip you with the tools to thrive as the whole person you are, embracing whatever makes you tick, so you can reach your true potential.
Our leaders remain by your side, respectful of your autonomy, because they care about you accomplishing your professional goals.
And the sheer variety of Novita's offerings means opportunities to take your career where you want it to go.
Work at a place that supports you to achieve your best, so you can support others to achieve theirs.
Description
About the Role
In this role you will work across both CMS Penelope administration and customer engagement functions, ensuring clients, families and stakeholders receive responsive, accurate and professional support.
Key responsibilities include:
Customer Management Services (CMS) Penelope
Maintain accurate and up-to-date client records within Penelope
Complete data entry, document management and administrative processing activities
Monitor information quality and support data integrity requirements
Assist with reporting, record audits and compliance activities
Support service teams with client administration and system-related enquiries
Customer Experience
Provide support across the full client lifecycle, from initial enquiry through to service commencement and ongoing engagement
Respond to customer enquiries via phone, email and other communication channels
Guide clients, families and stakeholders through access and onboarding processes
Build positive relationships and deliver a high standard of customer service




Liaise with internal teams to ensure a seamless customer experience and timely resolution of enquiries
This role would suit someone who enjoys balancing customer interaction with detail-oriented administrative work and is confident working across multiple systems and stakeholders.
This is a full-time position with 0.8FTE considered, to be worked across 4-5 days a week and is based at our Hindmarsh office.
Skills And Experiences
What you'll need:
Demonstrated experience providing high-quality customer service in a fast-paced setting
Experience managing enquiries and supporting customers across multiple communication channels
Strong administrative skills with a high level of accuracy and attention to detail
Experience working with client management systems and maintaining accurate records
Well-developed written and verbal communication skills
Ability to manage competing priorities and work effectively across multiple tasks
Strong problem-solving skills and the ability to respond to customer needs in a professional and timely manner
Ability to build positive working relationships with customers, families, stakeholders and colleagues
Demonstrated commitment to confidentiality, professionalism and customer-centred practice
Microsoft Office skills, including Outlook, Word and Excel
Experience using Penelope or a similar client management system
Experience in customer experience, customer service, administration or service coordination roles
Apply Now
As this position is vacant, we are looking to undertake interviews as applications are submitted.
So, don't delay if you are wanting to join our team.
Novita may close this advertisement early if a suitable candidate is identified before the listed closing date.
Novita is committed to creating a diverse and inclusive workplace.
All suitably qualified applicants will receive equal and fair consideration for employment.
Applicants with a disability and/or who identify as Aboriginal and/or Torres Strait Islander are actively encouraged to apply.
Potentially successful candidates will be required to complete background checks prior to confirmation of employment.
Achieve your amazing at Novita.

📌 Crm Administration Coordinator (South Australia)
🏢 Novita HRIS
📍 South Australia