We are looking for a highly capable, commercially minded Executive Assistant to work directly alongside a Managing Director across a growing portfolio of property, investment and business ventures.
You will be the person who keeps priorities moving, brings structure to a fast moving environment and makes sure nothing falls through the cracks.
If you are naturally proactive, highly organised and enjoy being close to decision making, this is an opportunity to step into a genuinely influential role.
The Opportunity
You will work closely with the Managing Director across a broad range of commercial, property and investment activities.
Your days will be varied.
One day you may be coordinating an important property meeting, the next preparing information for an investment opportunity, managing a complex schedule or bringing together multiple stakeholders to keep a project moving.
You will be trusted with responsibility and expected to take ownership.
Key responsibilities include:
Coordinating domestic travel, accommodation and itineraries
Managing a complex calendar, meetings, appointments and competing priorities
Preparing meeting briefs, presentations, reports and supporting information
Tracking actions, deadlines and important commitments
Coordinating property projects, transactions and business initiatives
Supporting property and investment research and due diligence
Liaising with agents, advisers, consultants, clients and business partners
Preparing information to support commercial and investment decisions
Managing confidential business, financial and personal information
Coordinating meetings and ensuring the right people and information are in the room
Following up stakeholders and ensuring agreed actions are delivered
Supporting strategic projects and current business initiatives
Identifying what needs to happen next and taking action before being asked
What We Are Looking For




You are likely to be an experienced Executive Assistant who has supported a Founder, Managing Director, business owner or senior executive.
You are highly organised, commercially aware and comfortable operating with a high degree of autonomy.
You do not simply manage a diary.
You understand priorities, anticipate what is coming and make things happen.
We are looking for someone with:
Proven experience supporting a senior executive, Founder or business owner
Exceptional organisational and time management skills
The ability to manage multiple priorities without losing attention to detail
Excellent written and verbal communication
Strong commercial awareness
A proactive and solutions focused approach
Confidence dealing with senior stakeholders and external advisers
Excellent judgement and discretion
The ability to work independently and take ownership
Strong attention to detail
The flexibility to adapt when priorities change
Experience within property, real estate, construction, investment or a related industry will be highly regarded.
Why This Role?
This is an opportunity to work at the centre of a growing entrepreneurial business rather than sitting on the sidelines.
You will have direct exposure to property, investment, sales, business development and commercial decision making.
You will work closely with the Managing Director and have visibility across a number of businesses and ventures.
The environment is fast paced, direct and informal.
Priorities can change quickly, opportunities move fast and initiative is highly valued.
For the right person, this role offers significant responsibility, variety and the opportunity to become a genuinely trusted member of the leadership environment.
The Details
Salary: $120,000 to $130,000 plus super
Location: Melbourne
Office: 4 days per week
Work from home: Wednesday
Hours: Primarily standard business hours, with some flexibility as required
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📌 Executive Assistant To Managing Director (Melbourne)
🏢 Sharp & Carter
📍 Melbourne