Job Description
About Us
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Paint Melbourne Pty Ltd is an
industry leader in repairs, painting, and working at heights
, delivering high-quality services across
commercial, industrial, and residential projects
. We thrive on
precision, efficiency, and compliance
, ensuring projects run smoothly from
lead qualification through to final invoicing
.
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With a strong focus on
contract administration, project governance, and seamless operations
, this role is pivotal in bridging the gap between
sales, operations, and finance
to drive business growth and maintain compliance with industry standards.
About the Role
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As a
Contracts Administrator
at Paint Melbourne, you will
manage contracts, compliance, financial tracking, and project coordination
to ensure smooth operations across
commercial and industrial projects
. You'll be responsible for
contract lifecycle management, tracking variations and progress claims, ensuring compliance with industry regulations, and supporting lead qualification and estimator scheduling
.
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This role also involves
office administration
, overseeing
rostering, scheduling, document control, and risk management
to support
efficient project execution
. You will work closely with
sales, operations, and finance teams
, ensuring all projects are delivered
on time, within scope, and fully compliant
.
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If you are
highly organized, detail-oriented, and experienced
(preferably in
construction/trade industries
), this role offers
career progression, leadership opportunities, and professional development
.
Key Responsibilities
Contracts & Compliance
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Prepare, review, and manage
contracts
to ensure
legal, financial, and operational compliance
.
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Track
project variations, progress claims, and retention releases
.
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Oversee
subcontractor agreements, supplier contracts, and insurance requirements
.
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Office & Project Administration
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Manage
scheduling, rostering, and internal meetings
.
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Ensure
accurate document control
across
Google Workspace, Close.io, AroFlo, Simpro, and Xero
.
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Maintain
risk registers
and track
contractual risks
.
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Sales & Lead Qualification
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Oversee the
lead qualification process
, ensuring
only high-value projects
move forward.
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Schedule estimators
and prioritize
business-critical opportunities
.
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Ensure
quotes meet turnaround targets
.
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Project Coordination & Closeout
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Ensure
all projects
have
completed contract administration checklists
before starting.
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Work with
site teams
to track
project milestones
and align
billing with progress
.
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Oversee
project closeout documentation and compliance requirements
.
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Who You Are
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Experience in
business development/client management, contract administration, office management, or project coordination
(
construction/trade industry preferred
).
n Strong understanding of
ANZSIC contract structures, Australian Standards, and compliance
.
n Proficient in
CRM/job management software
(Close.io, Simpro, AroFlo, HubSpot, or similar).
n Ability to interpret and manage
contracts, variations, and claims
.
n Skilled in
problem-solving, negotiation, and communication
.
n Experience with
rostering & scheduling tools
(
Deputy
or similar).
Required Skills & Experience
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Education:
Minimum
Diploma




in a relevant field.
Experience:
At least
5 years
in
sales, business development, project management, contract administration, or estimating
.
Systems & Procedures:
Experience following
existing processes
and
creating/updating documented procedures
.
Technical Skills:
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Advanced
computer literacy
- proficient in
Microsoft Office, Google Workspace, and project management software
.
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Ability to
organize files, create presentations, and develop template documents
.
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Strong knowledge of
project planning, drawings, and document management
.
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Financial planning and budgeting skills
.
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Basic
math skills
(multiplication, subtraction, division, plus
GST and Ex-GST calculations
).
Communication:
Excellent written and verbal communication skills
.
Transport:
Full driver's license
and
reliable transport preferred
(may be included in the package).
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Why Join Us?
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Career Growth & Development
- Potential to move into
Senior Contracts Administration, Business Development, or Operations Management
.
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Exciting Commercial & Industrial Projects
- Work with an
industry leader
on
high-profile projects
across Melbourne.
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Ongoing Training & Support
- Professional development in
contract management, compliance, and project finance
.
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Sustainability & Innovation
- Be part of a team that
values efficiency, compliance, and continuous improvement
.
How to Apply
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SIGNIFICANT:
To be considered,
you must submit a cover letter
addressed to
HR at Paint Melbourne
.
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Your cover letter must include a
brief description of yourself
and your
relevant experience directly related to this role
.
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Click "Apply Now"
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Don't miss this opportunity to join a growing company with a reputation for excellence!
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📌 Contracts Administrator (Melbourne)
🏢 Paint Melbourne
📍 Melbourne