Job Description
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Little Rockets Children's Clinic – Montmorency VIC
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27.5 hours per week | Monday–Friday | Versatile school/study-friendly hours
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We are looking for a friendly, organised and proactive Clinic Administrator to join our growing paediatric allied health clinic.
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This is a varied role supporting the day-to-day running of the clinic, helping our clinicians spend more time doing what they do best — supporting clients and families.
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Approximately 5.5 hours per day, Monday–Friday, this position would suit someone looking for regular school-hours work.
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About us
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Little Rockets Children's Clinic is a small multi-disciplinary paediatric allied health clinic located in the heart of Montmorency, VIC. We provide high-quality therapy services to children, families and educational settings. Our mission is for all children and families in our community to thrive. We believe that a well supported team provides the best care and have a focus on team well being.
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You can learn more about our clinic and team by visiting our website - />
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About the role
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We are seeking a warm, friendly and highly organised Clinic Administrator to provide professional administrative support to our team. The role is varied and offers plenty of autonomy, with the opportunity to grow with the practice.
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Outside a small number of required onsite commitments, which includes a fortnightly team meeting, we offer significant flexibility in choosing your own hours. This includes a combination of onsite and remote work that suits both you and the needs of the clinic, with the possibility of reducing hours during school holiday periods.
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Key responsibilities
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Answering phone calls, emails and client enquiries
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Completing initial client onboarding and managing waiting lists
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Calendar management – booking, cancelling and rescheduling appointments
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Sending daily invoices and following up outstanding payments
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Scanning, filing and general office administration
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Attending fortnightly team meetings
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Liaising with schools, kindergartens other medical practices and NDIS
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Keeping the waiting room, office and clinic resources organised
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About you
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Highly organised and reliable
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Excellent attention to detail
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Friendly and professional when dealing with families and clients
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Communicates confidently by phone and email
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Can manage multiple tasks and priorities
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Comfortable working independently
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Proactive, takes initiative and follows things through
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Experience with calendar management and timetabling
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Confident using a Practice Management Software (i.e. Splose) and Google Workspace
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Enjoys being part of a small, supportive team
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Committed to professional integrity, privacy and confidentiality for our clients and families
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Adaptable school/study-friendly hours
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Combination of onsite and remote work that suits both you and the needs of the clinic
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Excellent location within the heart of Monty and walking distance from Monty Station
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Possibility of reducing hours during school holiday periods
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Varied role offering plenty of autonomy
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Meaningful work supporting children, families and clinicians
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Opportunity to grow with the clinic
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Key Selection Criteria
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Previous administration experience
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Previous experience with NDIS and Medicare funding types
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Ability to manage calendars and timetabling for multiple clinicians
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Warm, compassionate and clear communicator with experience maintaining professional boundaries
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Highly organised and able to work autonomously
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If you're a warm, organised and proactive person who enjoys making sure everything runs smoothly behind the scenes, we'd love to hear from you!
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#J-*****-Ljbffr

📌 Clinic Administrator (Melbourne)
🏢 Little Rockets Children'S Clinic
📍 Melbourne