Job Details
Part-time, ongoing position available - 32 hours per fortnight.
Up to $60,****** (HS1) - $67,****** (HS17) base salary per annum - full-time equivalent pro-rated for part-time.
Parkville location, with multiple public transport options available.
Position Summary
As a member of the patient information clerical team you will assist with the maintenance and provision of patient records for patient care, research and education.
This position will contribute to the accurate sorting, checking, filing, compiling and scanning of patient related forms.
The position will also include processing requests for patient information, answering telephone calls, record culling, quality audits and other HIS activities as directed.
Carry out tasks as part of a team that works co-operatively, sharing roles and responsibilities to meet the needs of the hospital.
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement *********
Classification or Salary Range
HS1
Immunisation Category C
Key Relationships
Internal
Health Information Services staff
Administrative staff within the hospital
Doctors, Nurse Coordinators and Research staff
All staff within the Melbourne Health Precinct
External
Other Hospitals
Referring Doctors
Visitors to HIS
Skills
Highly accurate filing skills
Basic computer skills
Highly organised and methodical worker
Ability to prioritise work
Ability to work as a team member
Ability to work with minimal supervision
Previous hospital clerical experience an advantage
Previous experience using Verdi/Clinical Viewer and patient administration systems
Understanding of Patient Privacy requirements
Key Accountabilities
1. Provision of patient records for patient care, research and education in line with policies and procedures, meeting timelines and KPIs.
All patient records retrieved in time for patientandrsquos attendance
All patient records accurately filed within specified time frame
All loose forms, reports and correspondence filed into correct patient record within specified time frame
Adapt and assist the implementation of workflow process changes requested by management
Successfully meet departmental KPIandrsquos
Accurately report departmental KPIandrsquos to management on request
Accept and make appropriate practice changes based on Manager feedback
Assist department with other tasks as required
2. Patient data and medical record maintenance
Apply policies and procedures in all aspects of work
Manage Patient Records in accordance with standards
Perform role in line with confidentiality and privacy requirements




Participate in Quality Activities
Participate in staff education to ensure quality of data entry is maintained and correct procedures are followed
Scanning of patient documentation
Creation of patient records
Enter and maintain accurate data within iPM
3. Provision of effective administrative support
Undertake all duties in line with policies and procedures within the required timeframe to meet KPIs
Perform role in line with confidentiality and privacy requirements
Participate in training and development that is offered during business hours and days
Work cooperatively as part of the team and assist other areas and staff as necessary
Offer opinions and suggestions to improve work areas
Maintain knowledge and skill base required for effective performance and identify learning needs
Support and train new employees when required
Participate fully in the performance appraisal process
Other tasks as directed by your Team Leader or Manager
Work cooperatively within multi-disciplinary teams to improve workflow in consultation with management
About the role
As a member of the patient information clerical team you will assist with the maintenance and provision of patient records for patient care, research and education.
This position will contribute to the accurate sorting, checking, filing, compiling and scanning of patient related forms.
The position will also include processing requests for patient information, answering telephone calls, record culling, quality audits and other HIS activities as directed.
Carry out tasks as part of a team that works co-operatively, sharing roles and responsibilities to meet the needs of the hospital cancer patients.
Remuneration as per Health and Allied services, Managers and Administrative workers EBA.
Up to Up to $60,****** (HS1) - $67,****** (HS17) base salary per annum, (full-time equivalent - to be prorated for Part Time) dependent on candidate experience.To be discussed with Hiring Manager.
You'll bring with you
Highly accurate filing skills
Basic computer skills
Highly organised and methodical worker
Ability to prioritize work
Ability to work as a team member
Ability to work with minimal supervision
Previous hospital clerical experience an advantage




Previous experience using Verdi/Clinical Viewer and patient administration systems
Understanding of Patient Privacy requirements
Benefits
Up to $11,660 in salary packaging to increase your take home pay
Discounted health insurance and eye care
A comprehensive health and wellbeing program
Public transport options at our doorstep and end of trip facilities for cyclists
Onsite eateries and coffee shops and inviting rooftop garden spaces
Pathways for career development and new career opportunities
Five weeks annual leave, 17.5% leave loading, purchased leave options & ADOs
Flexible, hybrid working practices
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.
We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.
We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
All appointments are made subject to a satisfactory police check and may include vaccination requirements.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.
We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
Applicants to this role should provide a covering letter outlining their interest and experience and also provide their responses against the selection criteria (found in the Position Description under Essential and Desirable Requirements sections) to assist us with our assessment.
Contact information
Hiring Manager:
Milly Jessica Suaalii Ausagi
Applications Close: *****pm Thursday 15 October ****.
Why work for Peter Mac
Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria.
We recognise their strength and resilience and pay our respects to their Elders past and present.
#J-*****-Ljbffr

📌 Patient Information Clerk (Melbourne)
🏢 Peter MaCallum Cancer Cente - Peter Mac
📍 Melbourne