Title: CPT-***** Executive & Team Virtual Assistant
Independent Contractor — CPT-***** Executive & Team Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
An award-winning event strategy and production firm is seeking a highly organized Business Support VA to provide executive support to the Founder & CEO while also supporting recurring team, vendor, and administrative operations.
The role will focus on managing the CEO's calendar, travel, meetings, and deadlines while also maintaining company systems, supporting vendor research, coordinating team requests, and keeping important administrative work moving.
The ideal candidate is proactive, organized, discreet, and comfortable working in a deadline-sensitive environment with multiple projects and priorities.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Executive Support
Manage the CEO's Outlook calendar, scheduling, rescheduling, time zones, and travel time
Prepare meeting briefs, agendas, and relevant background information
Coordinate travel arrangements and itineraries
Organize expense receipts and supporting documentation
Track deadlines, appointments, speaking engagements, and certifications
Help keep priorities and follow-ups organized
Systems & Project Administration
Maintain project, team, vendor, and pipeline information in Airtable
Perform recurring data entry, cleanup, and record maintenance
Update project statuses and maintain accurate information after meetings and calls
Pull basic reports and views for deadlines, tasks, and pipeline activity
Set up Trello boards for new projects and organize client documents in SharePoint
Support registration lists, attendee information, and other event-related data entry
Vendor & Team Support
Research and shortlist venues,



catering, AV, production, rentals, transportation, staffing, and other event vendors
Request and organize quotes, availability, COIs, W-9s, and related vendor information
Prepare side-by-side vendor comparisons
Maintain vendor records, rates, contacts, and performance information
Track contracts, deposits, and payment deadlines
Coordinate internal meetings, take notes, and track action items
Format and proof decks, reports, run-of-show documents, and other client materials
General Administrative & Content Support
Organize shared files, contact lists, and company records
Prepare documents, PDFs, and e-signature requests
Maintain consistent filing and naming conventions
Assist with scheduling social posts and maintaining the content calendar
Organize video and marketing files
Support additional administrative tasks as business needs evolve
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client's requirements:
3 years of Executive Assistant or Administrative Assistant experience strongly preferred
Experience supporting a CEO, founder, or senior executive strongly preferred
Airtable experience required
Solid Microsoft 365 / Outlook experience required
Vendor or supplier research experience strongly preferred
Strong data-entry and administrative skills required
Event planning, hospitality, agency, or nonprofit experience is a plus
SharePoint and Trello experience preferred
Social media scheduling experience is a plus
IDEAL CANDIDATE PROFILE
Highly organized, proactive, and dependable
Strong Executive Assistant and back-office support background




Excellent written English with strong proofreading ability
Comfortable managing competing deadlines and priorities
Strong research and vendor-sourcing ability
Detail-oriented with accurate data-management habits
Able to work independently and follow through without constant reminders
Discreet with confidential client, financial, and contract information
Comfortable supporting both a CEO and a broader project team
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Airtable
Microsoft 365 / Outlook
SharePoint
Trello
Google Docs / Google Sheets
Canva / PowerPoint — Working Knowledge Preferred
E-Signature Platforms
Work Schedule
Contracted Hours per Week: 20 Hours (Hours may increase based on performance and workload)
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: Within 9:00 AM — 6:00 PM EST — Exact Schedule TBD
Note: The Company will make reasonable efforts to align the Assigned VA's schedule with the Client's preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
Contracted Hours per Week: 20 hours/week
Daily Working Time: Within 9:00 AM — 6:00 PM EST — Exact Schedule TBD
Scheduled Working Days: Monday-Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Level A-C (Excellent Written English Required)
REGION PREFERENCES: Any
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!
#J-*****-Ljbffr

📌 Cpt-11496 Executive & Team Virtual Assistant (Newcastle)
🏢 20four7VA
📍 Newcastle