Attractive and negotiable remuneration package
Bring structure, momentum and practical support to a business where your contribution will be noticed every day.
As part of an exciting chapter of Active, we are seeking an experienced, new
Operations & Office Coordinator
to become a central part of the team. Reporting directly to the General Manager -Operations Finance and working closely with the workshop and design teams, you will have the scope to introduce practical systems, strengthen day-to-day operations and see the impact of your work across the business.
The role
This is a hands‐on role supporting the day-to-day operations of both the office and workshop. Rather than stepping into a fixed way of working, you will have the chance to bring structure, introduce practical processes and become a trusted point of contact for customers, suppliers, workshop staff and management. Your responsibilities will include:
Managing incoming/outgoing calls, emails and general customer enquiries
Liaising with customers, suppliers, workshop personnel and management
Supporting workshop scheduling, work orders and job tracking
Completing data entry and maintaining accurate records, files and databases
Collecting timesheets and supporting payroll administration
Preparing invoices, progress claims and other financial documentation
Raising purchase orders and reconciling supplier invoices
Ordering materials, parts, consumables and office supplies
Completing stocktakes, monitoring stock levels and maintaining inventory records
Supporting compliance, training, licence and WHS administration
Coordinating office upkeep, including stationery and kitchen orders, shared‐area tidiness and general maintenance
Travelling off site as required to collect materials, supplies and other business items
Identifying and implementing practical improvements to systems and processes
What we are looking for:
Experience in operations coordination in a blue‐collar environment such as a workshop, manufacturing, automotive,



transport or similar hands‐on environment
Experience competently conducting invoicing, timesheet submission, purchase orders, stock and inventory management with relevant software systems
Good Microsoft Office suite skills and the ability to learn new systems
A practical, organised approach with strong attention to detail
Clear communication skills and confidence working independently
Why you'll enjoy working with us:
A
permanent, full-time Monday to Friday role
with flexibility around your start & finish times (within core business hours)
An attractive and
negotiable remuneration package
based on relevant skills and experience
The chance to
work closely with senior leaders and have your ideas heard
Real ownership of a newly created role
, with the freedom to introduce better ways of working
A
supportive, hands‐on team
where your contribution will be
visible and valued
A
friendly, social office culture
with regular morning teas and team BBQs
A workplace that
enjoys having fun
, from seasonal celebrations and fundraising activities to our
annual Christmas decorating competition
Ongoing support and training
as you grow with the business
Access to our
Employee Assistance Program
,
Employee Benefits Program
and
Employee referral bonus scheme
About Active
Active Group of Companies encompasses a range of vegetation management, civil, environmental, plant and machinery maintenance, and specialist truck machinery businesses across Australia. This particular arm of the business supports truck dealers, fleet operators and commercial customers through crane and lifting equipment, custom truck body building, fabrication, installation, servicing and repairs.
At Active, we have a proven track record of nurturing our people, equipping them with the skills and qualifications to succeed. Through traineeships, apprenticeships, and internal development, our team members have the opportunity to grow, thrive, and advance across and up our organisation. Join Active and you will have a clear path to success.
Check out our team member stories on our website
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📌 Operations & Office Coordinator (Adelaide)
🏢 Active Tree Services
📍 Adelaide