- 12 week temp role, starting ASAP
- $40 p/hr + Super

A purpose-led national industry body is seeking a practical Document Control Project Officer to support a SharePoint tidy-up and information management uplift. This is a hands-on temp role suited to someone who enjoys bringing order to document libraries-cleaning up file storage, improving naming conventions, archiving outdated content, and helping staff use SharePoint consistently.

THE ROLE:

You'll take ownership of a structured SharePoint clean-up and document management uplift: auditing what exists, confirming what should be retained, improving how content is stored and named, and supporting a smooth transition to a clearer, more usable structure. Working closely with stakeholders across the organisation, you'll implement practical improvements that make documents easier to find, use, and manage.

KEY RESPONSIBILITIES:

- Develop a easy project plan with deliverables, timelines and check-ins
- Audit the current SharePoint document libraries and file storage approach, identifying issues and quick wins
- Provide recommendations for a clearer, standardised storage structure (folders/libraries) and naming conventions
- Implement the agreed approach, including:

- setting up and refining document library / folder structures as required
- auditing existing content and confirming correct location and naming conventions
- determining correct document versions to retain (and removing duplicates where appropriate)
- archiving / cleaning up redundant, obsolete or trivial content
- Support migration / moving activities within SharePoint and validate accuracy and completeness afterwards
- Assist with simple permission tidy-up (where required) and document practical "do's and don'ts" for ongoing use




- Create clear user guidance (quick-reference guides, FAQs) and provide basic training/coaching to staff
- Support documentation improvements (policies/procedures, templates, formatting consistency)

ABOUT YOU:

- Solid SharePoint experience with document libraries, folder structures and user access basics
- Strong information / document management capability and exceptional attention to detail
- Comfortable working with stakeholders to clarify what to keep, what to archive, and how content should be organised
- Strong MS Office skills and documentation capability (templates, standards, version control)
- Highly organised with the ability to prioritise, meet deadlines and provide weekly progress updates
- Have a Working with Children Check or prepared to obtain
- A National Police Check will be conducted

WHAT'S ON OFFER:

- High-impact project with clear outcomes and visibility
- Melbourne CBD location with a flexible working mindset (balanced with deliverables)
- Opportunity to "leave things better than you found them" through improved systems and governance

HOW TO APPLY:
Apply via Dixon Appointments with your CV outlining your SharePoint project experience, including any migration / restructure work and the tools or approach you've used.

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📌 SharePoint Document Control Officer (Melbourne)
🏢 Dixon Appointments
📍 Melbourne