Office/Senior Administrator with Corporate Secretarial Experience (FT or PT)

Senior or Office Administrator (Operations and Corporate Secretarial)

Bourne & Weir Chartered Accountants | Melbourne CBD | Full-Time or Part-Time (4 days)

If you like running things properly and want to be the person who makes a firm tick, this role is for you.

Bourne & Weir is a boutique chartered accounting firm on Market Street, Melbourne. For over 35 years we have specialised in Tax Advisory, Business Consulting, Superannuation, and Corporate and Business Advisory. Our clients include high-net-worth individuals, family groups and a large range of SMEs. Because the firm is Partner-led, clients get senior, strategic advice and personalised service.

We are a small, close-knit, high-performing team, and we hold our own operations to the same standard we apply to client work.

The Role

This is a senior, hands-on role with real ownership. You will be the operational backbone of the firm and will oversee our corporate secretarial function. You will report directly to the Partners, support them day to day, and set the standard for how administration runs here.

This is not a role for someone who wants to follow a process manual. We want someone who writes them, and who is happy to find recent systems or software that make the business better.

What You'll Be Responsible For

Operations and Practice Management

Owning the firm's day-to-day administrative operations end to end

Managing Accounts Payable and Accounts Receivable as well as debtor follow-up

Owning our practice management systems, including Xero Practice Manager, FYI, Onboardme, ATOmate and CAS 360

Processing costs and disbursements, and preparing invoices through Xero

Overseeing IT systems,



vendor relationships and office infrastructure

Making sure operations comply with internal policies and relevant regulations

Finding ways to improve workflows, systems and software across the firm

Corporate Secretarial - Assisting and Overseeing

Setting up and registering Australian companies, trusts and other entities

Managing ongoing annual corporate compliance obligations

Dealing with ASIC, the ATO and other government authorities

Handling ASIC company changes and searches, including PPSR and title searches

Preparing and maintaining corporate registers and organisational structure charts

Managing Director ID applications and guiding clients through the process

Preparing documents for electronic signing and following up unsigned company statements and resolutions

Keeping records in CAS 360 accurate and current

People, Partners and Office

Owning the full employee lifecycle: advertising roles, coordinating recruitment and managing onboarding and offboarding

Coordinating Partner travel, calendars and scheduling

Managing incoming correspondence, phone calls and client enquiries

Helping with client onboarding and file management

Managing office supplies, facilities, maintenance and tradespeople

Organising firm events and overseeing general office activities

What We're Looking For

Proven experience in a senior administrator or office management role,



ideally in professional services (accounting, legal or financial services)

Corporate secretarial or compliance experience, with sound knowledge of corporate structures, governance and the Corporations Act 2001

Strong working knowledge of Xero Practice Manager (essential)

Familiarity with CAS 360, FYI, OnboardMe and ATOmate highly regarded

Working knowledge of the AML/CTF obligations that now apply to accounting practices, including customer due diligence, identity verification, beneficial ownership checks and record keeping, or a willingness to build it quickly

Solid understanding of AP/AR processes and basic financial management

Experience managing recruitment and HR administration, including job advertising, candidate coordination, onboarding and offboarding

Strong attention to detail and excellent written and verbal communication

The ability to manage competing priorities across a busy Partner group without being chased

Discretion with confidential and sensitive information

A confident, professional manner with Partners, staff, clients and external parties

Proficiency in Microsoft Office (Word, Outlook, Excel)

Why Join Us

A senior, autonomous role where the Partners see and value your work directly

Variety across operations, corporate secretarial and people management

A stable, experienced leadership team with deep industry tenure

A collaborative, professionally rigorous culture where doing things properly is the standard

CBD office in Melbourne

Full-time or part-time (4 days) considered

If you want a role where you can own operations in a firm that values doing things properly, we'd love to hear from you.

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📌 Office/Senior Administrator with Corporate Secretarial Experience (FT or PT) (Melbourne)
🏢 Bourne+Weir
📍 Melbourne