Medical Secretary – Specialist Cardiology Practice

This permanent part-time position offers 24 hours of work per week in a job share arrangement. As the face and engine of our front office, you will handle a full range of medical secretarial duties. To ensure continuous operations, flexibility to provide holiday and sick leave coverage for your colleagues a few times a year is an expected part of the role.

Key responsibilities

- Managing patient reception, incoming phone calls, and emails.
- Coordinating specialist appointments and managing schedules.
- Organising theatre bookings and liaising directly with hospital staff, patients, and technicians.
- Processing medical billing, Medicare claims, and private health fund claims via ECLIPSE.
- Managing referral coordination, patient reminders, and processing clinical correspondence/letters.
- General administrative tasks essential to a high-volume specialist medical clinic.
- Coordinate and handover tasks to your colleagues in an efficient manner.

About you

- A minimum of 2 years of specialist medical secretary experience is mandatory, with previous tenure in a high-volume clinic environment.




- High proficiency in Genie / Gentu medical software is strongly preferred.
- Strong general computer literacy, adaptability and willingness to learn.
- Proactive, reliable, quick to learn, energetic and highly organized with exceptional attention to detail.
- A proven ability to multitask, prioritize under pressure, and manage a busy workload seamlessly.
- A warm, friendly, and smart professional with a strong patient-and-team-centred approach.
- Valid Australian work rights at the time of application.

About us

We are a busy, agile Specialist Cardiology Practice dedicated to delivering exceptional, patient-centred cardiac care. Located in the Frankston / Langwarrin area, our friendly and supportive team thrives in a high-volume, team-oriented environment. We are looking for an energetic, efficient, and dedicated Medical Secretary to join our practice, supporting our father‑son team of cardiologists.

Medical Secretary - Specialist Cardiology Practice • Melbourne, VIC, AU

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📌 Medical Secretary - Specialist Cardiology Practice (Melbourne)
🏢 Arun Consulting
📍 Melbourne