Project Coordinator with Baseline Clearance

Melbourne Based
Hybrid
12 month fixed term contract
Citizen with Baseline clearance

Green Light is seeking a highly organised and proactive Project Coordinator to support the successful delivery of projects by providing administrative, reporting, and coordination support to Project Managers and project teams. This role plays a key part in ensuring project activities are well-organised, documented, and communicated, while maintaining project records, schedules, and reporting requirements.

Key Responsibilities

- Provide day-to-day administrative support to Project Managers and project teams.
- Coordinate and schedule project meetings, workshops, and events.
- Record and distribute meeting minutes, key decisions, risks, issues, and action items.
- Maintain and update project documentation, registers, plans, and governance artefacts.
- Ensure project records and files are accurate, organised, and up to date.
- Track and monitor project actions, milestones, deliverables, and dependencies.
- Prepare and coordinate project status reports, presentations, and reporting packs.
- Collect, analyse, and present project data to support informed decision-making.
- Assist with the preparation of project governance documentation and audit requirements.
- Support risk, issue, change, and dependency management processes.
- Facilitate the collation and distribution of project information and artefacts.
- Liaise with stakeholders across business and technical teams to obtain project updates and information.




- Provide ad‑hoc administrative and coordination support as required.

Essential

- Previous experience in a Project Coordinator, Project Administrator, PMO, or similar support role.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Experience preparing reports, presentations, and project documentation.
- Ability to take accurate meeting minutes and track actions.
- Strong attention to detail and record management capabilities.
- Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.
- Ability to manage multiple priorities in a fast-paced environment.
- Solid stakeholder engagement and relationship-driving skills.

Desirable

- Experience working in a PMO or project delivery environment.
- Knowledge of project management methodologies such as Agile, Waterfall, or Hybrid delivery.
- Experience using project management tools such as MS Project, Jira, Confluence, or SharePoint.
- Relevant project management qualifications or certifications (e.g., PRINCE2 Foundation, CAPM, PMO-related certifications).

Personal Attributes

- Positive and proactive attitude.
- High level of professionalism and integrity.
- Ability to work independently and as part of a team.
- Strong problem-solving and analytical skills.
- Adaptable and capable of working in complex and ambiguous environments.
- Customer-focused with a commitment to delivering high-quality outcomes.

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📌 Field Engineer (Cairns Regional)
🏢 Green Light
📍 Cairns Regional