Phibion Pty Ltd is a service provider for the mining industry, with operations in 8 different countries. As a company we have 6 important values that are part of our day-to-day: Safety, Honesty Respect, Customer Focus, Value Delivery and Innovation.

Phibion is expanding and with growth comes new opportunities. We are seeking an Office Administrator/HR Support to help us though this growth stage.

The Office Administrator/HR Support is a key support role responsible for assisting the Global Human Resources Manager in the delivery of all aspects of the employee lifecycle whilst ensuring the efficient day-to-day operation of the Brisbane office.

This role combines office administration, travel coordination, facilities management functions and general HR lifecycle initiatives. The successful candidate will play a critical role in supporting the office team and Australian Operations team, ensuring a professional employee experience and an efficient working environment.

The position requires a proactive, highly organised, and service-oriented professional who can effectively manage confidential information, coordinate multiple priorities, and build strong relationships with employees, management, and external service providers

This position is Part-Time, 25 hours (expanding over 4-5 days) a week and working hours are flexible. This is an ideal position for someone caring for school aged kids.

Phibion is offering the equivalent of a part-time (25 hour week) position salary of $46,000 - $50,000 (depending on experience) to the ideal candidate.

Main Key areas are:

Office Administration

Manage the day-to-day administration and operation of the Brisbane office, including:

- Maintaining a professional, protected, and efficient office environment.
- Liaising with cleaning contractors and building management.
- Coordinating office maintenance and repairs.
- Managing office access, keys, and security requirements.
- Ordering and maintaining office stationery and supplies.




- Ordering and maintaining kitchen and staff amenities supplies.
- Coordinating courier and mail services.
- Supporting meeting room bookings and office events.

Travel Coordination

Coordinate domestic and international travel arrangements for field-based and office personnel, including:

- Flight bookings.
- Accommodation arrangements.
- Vehicle hire and transport logistics.
- Visa and travel documentation requirements where applicable.
- Travel itineraries and employee travel communications.
- Management of travel booking platforms and corporate travel providers.
- Monitoring travel schedules and supporting changes when operational requirements arise.
- Ensuring travel arrangements comply with company policies and client requirements.

Catering and Event Coordination

- Organise catering for meetings, training sessions, workshops, and corporate events.
- Coordinate internal functions and employee engagement activities.
- Assist with company events, conferences, and management meetings.
- Liaise with suppliers to ensure high-quality service delivery within budget.

Administration and Reporting

- Prepare HR reports and workforce data as requested.
- Maintain accurate personnel and administrative records.
- Assist with document control and filing systems.
- Support payroll administration activities and provide information to payroll providers as required.
- Maintain confidentiality of all employees and company information.
- Assist with special projects and continuous improvement initiative

Human Resources Support

- Support the Global Human Resources Manager in all aspects of the employee lifecycle, including:




- Recruitment and selection activities, including advertising vacancies, coordinating interviews, reference checking, and preparing employment documentation.
- New employee onboarding and induction coordination.
- Employee records management and maintenance of HRIS systems.
- Preparation of employment contracts, contract variations, and HR correspondence.
- Administration of probation reviews and performance management processes.
- Coordination of employee training and development activities.
- Monitoring mandatory licences, certifications, and training requirements.
- Supporting employee engagement initiatives and company communications.
- Workers Compensation, liaising with Insurance providers and WorkCover, including Return to work program.

Skills and Experience

- Minimum 1 year exposure to in a Human Resources Generalist role. Or willing to learn.
- Experience coordinating travel and administration activities.
- Excellent organisational and multitasking abilities.
- Strong written and verbal communication skills.
- Advanced Microsoft Office skills, including Outlook, Excel, Word, and Teams.
- Ability to handle confidential information with discretion and professionalism.
- Strong attention to detail and accuracy.
- Ability to work autonomously and manage multiple competing priorities.
- Strong understanding of system (HRIS or any other system) and facility to learn them.
- Experience within the mining, resources, construction, or industrial services sectors.
- Experience using HRIS and recruitment systems.

Personal Attributes

- The successful candidate will demonstrate:
- High level of professionalism and integrity.
- Initiative and problem-solving capability.
- Excellent relationship-building skills.
- Flexibility and adaptability.
- Strong organisational skills.
- Positive and collaborative approach.
- Commitment to confidentiality and ethical conduct.

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📌 Office Administrator/HR support (Brisbane)
🏢 Phibion
📍 Brisbane