- A varied and rewarding position! You will play a critical part in enabling executive effectiveness and supporting the achievement of organisational objectives.
- Competitive annual salary commencing at $93,063, plus up to 15% superannuation
- Great range of additional benefits, including health & wellness programs, salary sacrifice options, salary packaging arrangements and a fortnightly RDO.

Internal Opportunity: Executive Assistant to the Director

Community Sustainability Directorate

Remuneration: Annual salary commencing at $93,063, plus up to 15% superannuation

Closing Date: Date: Sunday 11th October at 11.00pm AEST

No late applications will be accepted. Only applications received via Council's online application system will be considered.

Are you an exceptional organiser who thrives in a fast-paced environment and enjoys being the person who makes things happen?

Gympie Regional Council has an exciting opportunity for an existing GRC employee. We are seeking a highly capable and proactive Executive Assistant to the Director to join the Community Sustainability Directorate.

This is much more than a traditional administrative role. As Executive Assistant, you will be a trusted partner to the Director, providing high-level executive and business support and helping create the environment for effective strategic leadership and decision-making.

You will need to be someone who can anticipate what is needed, navigate competing priorities, understand organisational dynamics, and exercise sound judgement and discretion. Building strong relationships, communicating with confidence and maintaining a calm, solutions-focused approach will be key to your success.

About the role

Working closely with the Director and Directorate Support Team, you will play a critical role in coordinating the Director’s priorities, workflow, communications and stakeholder relationships.

You will be responsible for:

- Providing high-level executive support and acting as a key coordination point for matters relating to the Director, Directorate Support Team and relevant business areas.

- Managing the Director’s calendar, inbox and workflow, proactively prioritising competing demands and ensuring the Director is well prepared for meetings, commitments and emerging issues.

- Undertaking research, analysis and information gathering to prepare high-quality agendas, reports, correspondence, briefing notes and minutes.

- Coordinating follow-up actions and monitoring deadlines to ensure commitments are progressed and completed.

- Supporting the Director's participation in Executive Leadership Team and corporate meetings, including coordinating information and monitoring corporate reports and actions.

- Planning and coordinating internal and external meetings, stakeholder engagements and events.

- Preparing professional and timely written communications on behalf of the Director,



including responses to complex correspondence and formal documentation.

- Responding professionally to enquiries directed to the Director and Directorate Support, using sound judgement, confidentiality and an understanding of organisational priorities.

- Managing Directorate Support correspondence and ensuring matters are appropriately prioritised, responded to and escalated.

- Working collaboratively with the Directorate Support Team and other executive assistants to provide consistent, coordinated support across the Directorate.

- Supporting Directorate projects through coordination, research, documentation and administrative assistance.

- Providing financial and administrative support, including purchase orders, invoices, delegated budget responsibilities and corporate purchase card reconciliation.

- Ensuring communications and records are appropriately captured within Council’s electronic knowledge management systems and comply with legislative requirements.

- Contributing to a healthy, safe and positive workplace and supporting effective communication about workplace or building issues.

- Identifying opportunities to improve systems, processes and ways of working within the Director’s Office.

About you

We are looking for someone who is highly organised, confident and adaptable, with the ability to operate effectively at a senior level.

You will bring:

- Exceptional organisational and time-management skills, with the ability to manage competing priorities and deliver high-quality outcomes.

- Excellent written and verbal communication skills, with the confidence to communicate with a wide range of stakeholders.

- Strong interpersonal skills and demonstrated capability in collaboration, consultation, customer service, advocacy and relationship management.

- A high level of emotional intelligence, discretion and professional judgement.

- The ability to anticipate needs, identify emerging issues and take initiative rather than simply respond to requests.

- The ability to research, analyse information and prepare high-quality executive documentation.

- Confidence working with senior leaders and navigating a complex organisational environment.

- Robust attention to detail and a commitment to accuracy and confidentiality.

- The ability to build trusted professional relationships across the organisation and with external stakeholders.

- Solid digital capability, including Microsoft Office and corporate systems, online applications and mobile technologies.





- A collaborative mindset and an interest in continuously improving systems and processes.

Essential Knowledge/Skills/Qualifications Criteria

- You will ideally have completed a recognised tertiary qualification in business, office administration, local government, management or a related discipline, and/or have significant relevant experience in a senior executive support environment.
- You will also be required to hold and maintain a current Queensland C Class driver's licence.

Why this role matters

The Executive Assistant is an integral part of the Directorate's ability to deliver its priorities and services to the community.

Your contribution will extend well beyond administration. By ensuring priorities are coordinated, information is well managed, relationships are supported and actions are followed through, you will enable the Director and Directorate to focus on strategic leadership and achieving organisational outcomes.

If you are someone who enjoys working behind the scenes to make a real difference, can confidently manage complexity and competing priorities, and takes pride in being a trusted and reliable partner to senior leadership, we would love to hear from you.

Position Description

For a full position description containing essential and desirable criteria, please click here.

Who to Contact

For information regarding the requirements of this role, please contact Council's Director Community Sustainability, Alex Stengl on 07 5481 0404 or email [email protected]

For assistance lodging your application using Council's online system, please contact Council's Officer Recruitment, Sue Rossi on 07-5481 0971 or email [email protected]

Keen to apply? - Simply visit SharePoint

1) Download and review the position description above
2) Complete the information below as requested using your personal email.
3) Click 'APPLY'
4) Attach your resume, covering letter and a single document containing copies of your qualifications, licences or tickets as applicable.
5) Click 'NEXT' and 'CONFIRM'

Please note before continuing: It is advisable that you prepare your responses in a separate word or text document, saving your work as you go and that you then copy and paste this prepared information in the form before completing the application process. Please keep your responses to a maximum 300 words for each question.

Applications close on Sunday 11th October 2026 at 11.00pm AEST. No late applications will be accepted. Only applications received via Council's online application system will be considered.

Gympie Regional Council is proud to be an Equal Prospect Employer and our people represent the community which we service. We invite all suitably qualified applicants to apply, including First Nations People, and people from diverse social, cultural and gender backgrounds.

📌 Executive Assistant Community Sustainability - Internal Only (Gympie)
🏢 Gympie Regional Council
📍 Gympie