The Sales & House and Land Coordinator provides administrative and operational support to the Sales team and manages the Group’s land and House & Land stock offering. The role works across BUILDXWISE, other builder partners and sales partners. It maintains accurate sales and stock information, coordinates House & Land packages, manages contracts and reporting, and supports each sale through contract execution and handover to the relevant builder.

THE ROLE

The Sales & House and Land Coordinator provides administrative and operational support to the Sales team and manages the Group’s land and House & Land stock offering. The role works across BUILDXWISE, other builder partners and sales partners. It maintains accurate sales and stock information, coordinates House & Land packages, manages contracts and reporting, and supports each sale through contract execution and handover to the relevant builder.

WHAT YOU WILL OWN

Sales administration and reporting

- Maintain accurate Pipedrive, CRM and Monday.com records for sales, contracts, pricing, deposits, unconditional dates, allocations and stock.
- Maintain sales reporting, forecasts and weekly sales updates.
- Track contract progress, deposits and key sales milestones.
- Coordinate sales administration, agent and channel partner invoices, and commission reporting.

House & Land

- Maintain the master land and House & Land stock list, including availability, allocations, reservations, pricing and sold status.
- Prepare and maintain House & Land packages in line with the sales and product strategy set by the GM – Sales & Partnerships.
- Liaise with BXW and other builder partners about basic siting, feasibility, build product suitability and pricing as required.
- Coordinate House & Land brochures and sales collateral with Marketing.
- Ensure current stock and packages are accurately uploaded and distributed to BXW,



other builder partners, sales teams and external sales or channel partners as relevant.

Contracts and coordination

- Prepare and coordinate land contracts and supporting sales documentation through signing and exchange.
- For House & Land sales, coordinate preparation and issue of the relevant building contract alongside the land contract, whether the builder is BXW or another builder partner.
- Track contract execution and follow up outstanding requirements with clients, sales representatives, solicitors, builders and internal teams.
- Coordinate a complete handover to BXW or the relevant external builder once the building contract has been executed, and keep the sales partner informed as appropriate.
- Liaise with developers, land agents, sales and channel partners, builders and other stakeholders as required.

Systems and process improvement

- Maintain accurate and reliable sales, contract and stock data across relevant systems.
- Assist with improving sales, House & Land, and contract administration processes as the business grows.
- Support templates, workflows, reporting and automation initiatives.

ABOUT YOU

- Experience in sales administration, House & Land, property or residential construction coordination.
- Experience or exposure to Pipedrive, CRM systems, Monday.com and MS Office Suites.
- Solid organisation, attention to detail and ability to manage multiple priorities.
- Confidence working across Sales, Construction, developers, agents, builders and other external stakeholders.
- A proactive approach and ability to take ownership of tasks with limited direction.

Highly regarded

- Experience preparing or managing House & Land packages.
- Understanding of residential construction, site costs and basic siting requirements.
- Volume or production home building experience, residential contracts, and Victorian residential development or construction experience.

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📌 Sales & House and Land Coordinator (Melbourne)
🏢 xWise Group
📍 Melbourne