OFFICE ASSISTANT / OFFICE MANAGER Xero & Excel Expertise Essential

Join Our Growing Small Business

Vision Solutions Glass and Aluminium is a growing Sunshine Coast business looking for a highly organised, reliable and detail-oriented Office Assistant / Office Manager to join our team.

This is an important role within our business, working closely with the Director and team to keep the office, administration and day-to-day operations running smoothly.

We are looking for someone who is confident with Xero, Excel and computers, has excellent attention to detail and is willing to take ownership of their responsibilities.

Key Responsibilities

- Manage general office administration, including answering phones, emails, filing and office supplies.
- Process customer and supplier invoices and maintain accurate records using Xero.
- Assist with accounts payable and accounts receivable.
- Follow up outstanding customer payments when required.
- Create, maintain and manage Excel spreadsheets, including financial tracking, job costing, stock and reporting.
- Perform accurate data entry and maintain company records.
- Assist with quotations, purchase orders and job administration.
- Communicate with customers, suppliers and trades professionally.
- Assist with scheduling, deliveries and coordinating jobs.
- Prepare reports and information for the Director.
- Maintain organised and efficient office systems.
- Assist the Director and wider team with various administrative tasks as required.
- Identify ways to improve office processes and efficiency.

Skills & Experience

Essential:

- Strong experience using Xero.
- Excellent Excel skills, including formulas, spreadsheets and data management.
- Very good computer skills and confidence learning new software.
- Previous experience in office administration or office management.
- Excellent attention to detail and accuracy.
- Strong organisational and time-management skills.




- Good written and verbal communication.
- Ability to manage multiple tasks and competing priorities.
- Ability to work independently and take initiative.
- Professional and confident telephone manner.

Desirable:

- Experience in the building, construction, manufacturing or trades industry.
- Experience with purchasing, invoicing and job management.
- Experience dealing with suppliers and customers.
- Experience with accounts payable and receivable.

The Person We Are Looking For

We are looking for someone who is reliable, proactive and takes ownership of their work.

You will need to be comfortable working in a busy small-business environment where no two days are exactly the same. You must be willing to help wherever required and have a “can-do” attitude.

We value people who

- Take pride in their work.
- Pay attention to the small details.
- Follow tasks through to completion.
- Communicate clearly.
- Are dependable and punctual.
- Can work without constant supervision.
- Are willing to learn and improve.
- Work well as part of a team.

Why Join Vision Solutions?
- Join a growing and established local business.
- Work closely with the Director and a supportive team.
- Play an key role in the day-to-day running of the business.
- Opportunity to grow with the company.
- Varied and interesting work.
- Competitive salary based on experience.
- School Hours 8am to 2pm -- Option for the right person

How to Apply

If you have strong Xero, Excel and computer skills, are highly organised and are looking for a position where you can make a real contribution to a growing business, we would love to hear from you.

Please send your resume and cover letter to:

Brad Dennien

[email protected]

Vision Solutions Glass and Aluminium

Job Types: Full-time, Permanent

Pay: $65,000.00 – $75,000.00 per year

Benefits

- Salary packaging

Experience:
- Xero: 1 year (Required)

Work Authorisation:
- Australia (Required)

Work Location: In person

📌 Office Assistant (Chevallum)
🏢 Vision Solutions Glass and Aluminium
📍 Chevallum