Part Time Dental Clinic Coordinator

Permanent Part-Time | Up to 30 hours per week, Mondays essential | Free On-Site Parking

Join a High-Performing Team Supporting the Future of Dentistry

Are you an experienced Dental Receptionist who takes pride in delivering exceptional standards, thrives in a fast-paced professional environment and looking for the next step in your career?

We are seeking a motivated and adaptable part-time Dental Clinic Coordinator to support the coordination of our volunteer dental programs and is able to work up to 30 hours per week. Although there is flexibility with the days and hours worked, the successful candidate must be able to work on Mondays.

About Us The Australian Dental Association (NSW Branch) is the peak professional association representing more than 5,000 dentists and dental students across NSW and the ACT. As a not-for-profit organisation, we support the profession through advocacy, education, career development, networking, and practice support.

Filling the Gap, through our partners and volunteers, provides pro bono dental treatment for vulnerable people who are unable to access mainstream oral health services. We hold 3 Monday clinics a month for Filling the Gap.

The Opportunity

You will play a key role in the coordination of our volunteer dental programs administered by ADA NSW, Filling the Gap (FTG) and the ADA Dental Health Foundation (ADA DHF) ensuring our clinical programs run smoothly and professionally. The role coordinates volunteers, patients and referring organisations; supports safe and efficient clinic operations; maintains clinical supplies and contributes to strong stakeholder relationships, program reporting and continuous improvement.





This role is ideal for someone who is proactive, organised, technically capable, and committed to delivering an outstanding experience.

About You

You are a self-starter who takes initiative, enjoys problem-solving, and consistently demonstrates professionalism and attention to detail.

You will bring

- Minimum 3 years' administration experience preferably in a clinical dental environment

- Sound knowledge of dental terminology

- Experience in coordinating dental clinic operations, including appointment scheduling, stock management and equipment readiness

- Experience working with or coordinating volunteers (highly regarded)

- Experience developing and maintaining clinical procedures, checklists and operational documentation

- Experience maintaining accurate patient, volunteer and program records whilst maintaining privacy and confidentiality

- Competent in Microsoft Office Suite and practice management systems

- Excellent communication and interpersonal skills

- Strong organisational and time management skills, with the ability to manage competing priorities and adapt effectively to changing demands and unexpected situations.

- A positive, flexible and customer-focused approach
- A willingness to learn, contribute ideas, and continuously improve processes

Key Responsibilities





- Coordinate program operations and act as a key contact for volunteers, patients, referring organisations and stakeholders

- Prepare program reports and communications updates

- Coordinate patient referrals, appointments and communications, maintaining accurate and confidential records

- Proactively recruit, onboard and engage volunteer dental professionals and practices to support participation and retention

- Support compliance with infection control, clinical guidelines, policies and regulatory requirements

- Maintain stakeholder, sponsor and donor relationships

- Drive continuous improvement through the development and review of procedures, checklists, workflows and administrative processes

Why Join Us?

In addition to working in a modern, innovative educational environment, we offer:

- Free on-site parking

- Convenient location close to metro, bus and train services

- Employee Assistance Program (EAP)

- Staff recognition and rewards program

- Annual staff celebrations and events

- Opportunities to work with leading clinicians and emerging technologies
- A supportive and collaborative team culture

- Ongoing professional development opportunities

If you're looking for a role where your initiative, professionalism and commitment to excellence will be valued, we'd love to hear from you.

Ready to make an impact? Apply today via seek and send your resume and cover letter! Reach out to **@adansw.com.au to enquire.

For more information about our organisation, please visit our website: www.adansw.com.au.

Only shortlisted candidates will be contacted.

Unsolicited applications from recruitment agencies will not be accepted.

📌 Part Time Dental Clinic Coordinator (North Sydney)
🏢 Australian Dental Association
📍 North Sydney