About Australian Staffing Agency

Australian Staffing Agency is an established labour hire and recruitment business providing workforce solutions to major organisations across warehousing, logistics, manufacturing and distribution. We manage a large casual workforce across multiple client sites and are looking for an experienced Payroll & Accounts Officer to join our team and support our payroll, invoicing and accounts operations.

This position is flexible at 3 days per week.

About the Role

You will play an important role in ensuring our weekly payroll and client invoicing is processed accurately and on time. Working across FastTrack360 and Xero, you will be involved in payroll, invoicing and reconciliations, while also providing day-to-day oversight of a small payroll team. You will help ensure work is completed accurately and on time, provide guidance to the team, review payroll information and assist in resolving payroll issues and discrepancies.

You will also play an important role in the continuous improvement of our systems, processes and workflows, identifying opportunities to strengthen accuracy, efficiency and internal controls.

Key Responsibilities

- Process and review weekly payroll using FastTrack360
- Provide day-to-day oversight of a small payroll team, ensuring weekly payroll and invoicing tasks are completed accurately and on time
- Review payroll prior to finalisation, identifying errors, discrepancies or areas requiring correction
- Provide guidance and support to payroll staff where required
- Review timesheets, hours, rates,



allowances and payroll calculations for accuracy
- Oversee the correct application of penalty rates, overtime, shift loadings, early morning allowances, meal allowances and other entitlements
- Process and review payroll adjustments, backpays and corrections
- Assist with more complex payroll issues and escalations
- Process and review client invoicing, credits, amendments and corrections
- Review payroll, timesheet and invoicing reconciliations
- Assist with superannuation, payroll tax and WorkCover obligations
- Assist with accounting and reconciliation activities within Xero
- Ensure relevant Modern Awards and Enterprise Agreements (EBAs) are correctly applied
- Maintain accurate payroll records and documentation
- Identify and implement improvements across payroll and accounts systems, processes and controls

About You

We are looking for an experienced payroll professional who is organised, reliable and takes pride in producing accurate work. Ideally, you will have:
- Strong previous experience in payroll, accounts and/or invoicing
- Experience supervising or providing oversight to a small payroll team
- Experience within the recruitment or labour hire industry is preferred




- Experience with Xero
- A good working understanding of superannuation, payroll tax and WorkCover
- Practical knowledge of allowances, overtime, penalty rates, shift loadings and other payroll entitlements
- FastTrack360 (FT360) experience is highly regarded
- Understanding of Modern Awards and Enterprise Agreements (EBAs) is highly regarded
- Strong problem-solving skills and the ability to manage payroll issues through to resolution
- Good Microsoft Excel skills
- Strong attention to detail and accuracy
- Strong organisational and time-management skills
- A continuous-improvement mindset with the ability to identify better ways of working
- Strong communication and team leadership skills

Why Join Australian Staffing Agency?

You'll join a supportive and collaborative team environment where you're encouraged to take ownership of your work, contribute ideas and help improve the way we operate.

We offer

- Opportunities for growth and career development
- A supportive and team-focused working environment
- The prospect to contribute to meaningful systems and process improvements
- Exposure to an established and fast-paced labour hire business
- Free team lunch every Monday
- A part-time, 3-day-per-week position (flexible hours)

If you're an experienced payroll professional looking for a role where you can apply your experience, support a small payroll team and contribute to the continued improvement of our payroll and accounts function, we'd like to hear from you.

📌 Payroll & Accounts Officer (Laverton North)
🏢 Australian Staffing Agency
📍 Laverton North