About The Role

We currently have an exciting opportunity for an experienced legal secretary to join our market-leading Projects & Infrastructure team in Melbourne as a Practice Administrator (PA) on a full-time, permanent basis.

In this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers. You will also work collaboratively with other PAs across the group to provide additional ad-hoc support to other partners when needed.

This team is highly collaborative with other members of the broader team and with other practice groups nationally. They actively promote a warm, positive and supportive team culture that thrives on face to face and human collaboration.

Key Responsibilities In this wide-ranging role, you will:

- Provide high-level secretarial and administrative support
- Take charge of diary management, including organising client meetings and facilitating travel arrangements
- Actively manage phones, email, electronic diaries and voicemails
- Manage the billing process and accounts on a monthly basis, including client reporting requirements
- Inbox management and proactively prompt authors where required
- File and matter management, including the opening and closing of matters
- Undertake conflict searches on the firm's database and prepare conflict emails with efficiency
- Manage practice expenses, reporting and financial hygiene
- Administer quality and risk responsibilities for the Practice, ensuring compliance at the highest level





About You To be successful in this role, you will have:

- Minimum 5 years' experience in a legal secretarial role supporting Partners or C-level executives
- A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice
- A positive, friendly, solutions and team-focused mindset
- Excellent written and verbal communication skills
- A flexible and collaborative approach to working with different stakeholders and their unique styles
- An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines
- Experience with billing processes, including using Aderant / CMS or similar financial software
- Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Why Join Clayton Utz? At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions. When you join us, you’ll enjoy:

- World-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.
- A focus on health and wellbeing, with initiatives to support your physical and mental health, includinglifestyle and gym membership discounts via our partnership with AIA Vitality
- Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.
- The option to purchase up to 4 weeks of additional leave annually.

📌 Practice Administrator (Legal / Executive Assistant) - Digital Infrastructure (Melbourne)
🏢 Clayton Utz
📍 Melbourne