About the role

FGI Developments is seeking a dedicated and organised Project Administrator to join our team in Cairns, QLD. This is a full-time position that plays a vital role in supporting our project management operations and ensuring the smooth delivery of our construction projects.

As Project

Administrator, you will be the backbone of our project teams, providing essential administrative and logistical support that enables our project managers and site teams to focus on delivering exceptional results. This role is based on-site in Cairns and offers the opportunity to be at the heart of our construction operations.

Key responsibilities

- Coordinating project documentation, including contracts, drawings, specifications and schedules, ensuring all records are properly maintained and easily accessible

- Preparing and distributing project correspondence, including letters, emails, meeting minutes and progress reports to relevant stakeholders

- Managing project filing systems, both physical and digital, to maintain organisation and ensure compliance with company standards

- Scheduling and coordinating project meetings, including site meetings, progress meetings and stakeholder meetings, and preparing agendas and minutes

- Supporting the procurement process by assisting with quotations, purchase orders and supplier communications

- Maintaining project budgets and financial records, including expense tracking and cost reporting

- Liaising with clients, contractors, consultants and internal teams to facilitate effective communication and project progress





- Assisting with site administrative requirements, including safety documentation, permits and regulatory compliance

- Preparing project reports and presentations to support project managers and stakeholders in decision-making

- Managing general office duties and supporting the wider project team as required

What we're looking for

- Proven experience as a Project Administrator or similar administrative role within the construction or project management industry

- Strong organisational and time management skills, with the ability to manage multiple tasks and priorities simultaneously

- Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders

- Proficiency with Microsoft Office applications, particularly Project, Word, Excel and Outlook

- Familiarity with project management software and tools, or a willingness to learn industry-standard systems

- Attention to detail and accuracy, particularly when managing documentation and financial records
- A professional approach to confidentiality and data management

- Ability to work independently and as part of a collaborative team workplace





- Knowledge of construction terminology and processes is advantageous

- Current driver's licence and willingness to travel to project sites as required

What we offer

At FGI Developments, we value our team members and are committed to providing a supportive and rewarding work environment. We offer competitive remuneration, opportunities for professional development and career progression within a growing construction company. Our team benefits from a collaborative culture where your contributions are recognised and valued. We provide a safe and inclusive workplace where all employees are supported in achieving their best potential.

About us

FGI Developments is a respected construction company committed to delivering high-quality projects across regional Queensland. With a strong reputation for excellence, reliability and innovation, we work across a range of construction sectors, from commercial and residential projects to infrastructure development. Our team is driven by a commitment to quality workmanship, safety and customer satisfaction.

We pride ourselves on fostering a positive workplace culture where teamwork, integrity and continuous improvement are at the core of everything we do.

Apply now

If you are an organised and detail-oriented professional seeking an exciting opportunity to contribute to our growing team at FGI Developments, we would love to hear from you. Please submit your application, including your resume and a brief cover letter outlining your relevant experience and interest in this role.

📌 Project Administrator (Cairns)
🏢 FGI Developments
📍 Cairns