Real Estate Sales Administrator

We are seeking a confident, proactive team player to join our growing, family-owned real estate business in Mosman Park. At Vivian’s Real Estate, we take pride in delivering exceptional customer service.

Are you right for the position?

You uphold yourself to the highest standards by way of dress standards and phone manner. You are willing to listen, learn and help all team members when required. You must be able to work to deadlines and prioritise tasks appropriately.

Essential Duties and Responsibilities

- Calendar Management for the Directors of the company
- Run weekly team meetings
- Processing new listing paperwork and communicating with clients.
- Drafting new listing paperwork and collating pre-list kits
- Ordering and proofing of current listing marketing material
- Processing contract of sale paperwork and communicating with settlement agents and external tradespeople
- Assist with the coordination of marketing campaigns, merchandise and client events
- Staying up to date with industry knowledge and pricing changes of relevant marketing tools
- Sending of weekly vendor reports through CRM system VAULTRE
- Weekly tracking of market statistics
- Coordination of Quarterly Report Digital Magazine
- Ordering of Client Gifts on behalf of the Directors
- Preparation for Weekend Home Opens

Requirements

- Real Estate Industry knowledge and experience min: 5 year - previous experience in a Real Estate Sales Administration role is a must!
- Exemplary attention to detail and high commitment to customer service
- Absolute adherence to systems and procedures, task-driven – must love checklists!
- Committed team member, works well with others
- Highly productive with exceptional organisation and time management skills
- Current WA driver’s license




- Accurate typing and computer skills
- The ability to communicate effectively in both verbal and written form
- Professional presentation and communication
- Must be able to work autonomously
- Experience in the following software is a bonus: Microsoft Suite, Vault CRM, PropertyTree, RealtAir, Openn Negotiation, RPData, WordPress, Ignite, ActivePipe

About us

Vivian’s Real Estate is a boutique agency, located in Mosman Park. We have been operating for eleven years and pride ourselves on retaining longstanding, meaningful relationships with our clients. We are a close-knit team and staff culture is incredibly important to us.

Why work with us?

· Located within 1.5km of the Beach – take a stroll on your lunchbreak or go for a swim, we have shower facilities onsite.

· Hour long lunchbreaks – schedule in appointments and get things done!

· Be a part of our Quarterly Social Club – we spend an afternoon doing a fun activity together as a team (darts, mini-golf, cocktail classes, escape rooms – the list goes on!)

· In a position to buy a home or needing a rental property – we can help with that!

· Excellent referral program which all staff are entitled to - if a new rental property or listing is brought to the company upon your recommendation.

How to Apply To apply, please email your resume and cover letter to Gillian Hussein – General Manager at [email protected]. Your cover letter must clearly demonstrate your extensive experience using Vault, preparing real estate brochures, and your sales administration expertise.

We look forward to welcoming you to the Vivian's family.

Pay: $80,000.00 – $85,000.00 per year

Benefits

- Professional development assistance

Experience:
- Real estate sales admin: 4 years (Required)

Work Location: In person

📌 Sales Administrator (Mosman Park)
🏢 Vivians Real Estate
📍 Mosman Park