About the job The Opportunity

We are currently recruiting for an experienced Senior Document Controller to join our Brisbane team. With a sharp eye for detail and a strong understanding of compliance you will improve our efficiency and ensure our documentation is systematic and accessible.

Responsibilities:

- Manage and maintain project documentation within the EDMS.
- Implement and maintain document control procedures, registers, reports, and audit trails for all project documentation in line with ISO 9001 standards.
- Ensure all documents are consistently formatted, reviewed, approved, and distributed using standardised templates and naming conventions in accordance with company and client standards.
- Maintain version control, traceability, and timely review of documents and drawings.
- Oversee the storage, archiving, scanning, and retrieval of project records and documentation.
- Collaborate with project teams, clients, consultants and contractors to define documentation requirements, improve control processes.
- Provide training and support on document systems and best practices to uphold document control protocols and confidentiality
- Manage and maintain the Document Management System, including Dropbox access and file structures.
- Attend project meetings and report on the status of key deliverables and documentation milestones.
- Support ad hoc administrative tasks related to project documentation and reporting.

The Ideal Candidate:

- Diploma or certification in Business Administration, Records Management or a related field. Additional training or certification in document control and quality systems considered advantageous.
- Proven experience as a Senior Document Controller within engineering, construction, mining or similar project-based environments
- Strong understanding of document control processes and standards, version control, lifecycle management,



and compliance protocols, including ISO 9001 quality systems
- Experience using EDMS platforms, ideally Aconex.
- Experience in formatting, compiling, and distributing technical documentation packages using standardised templates and naming conventions
- Excellent attention to detail with the ability to identify inconsistencies, formatting issues and ensure document accuracy and completeness
- Strong organisational and time management skills with the ability to manage multiple priorities and meet tight deadlines
- Proactive, adaptable and helpful team focussed attitude you can confidently liaise with internal teams, clients, contractors and consultants.
- Ability to train and support team members in document control systems and processes
- Understanding of confidentiality and data security principles, especially in handling sensitive project documentation

Why Join Us? At Agilitus, we encompass an entrepreneurial mindset and a collaborative, supportive culture. We attract ambitious people, who are empowered and nurtured with the prospect of promotion as the business grows, with encouraged elevation into leadership roles supported by our existing leadership team – a mix of young and experienced. With no silos and a range of innovative projects, we offer a unique opportunity for like-minded people to thrive in a teamwork-inspired environment, as we work together to deliver multidisciplinary engineering solutions for clients and communities.

On a personal level,



you’ll be part of an inclusive, diverse, and equitable workplace. This will open the doors to flexible work arrangements to maintain a work-life balance, tailored learning and development plans and career pathways, access to wellbeing services and more. We provide competitive remuneration including incentives and paid overtime, a generous paid primary and secondary parental leave policy, paid professional memberships and on-the-job mentoring and coaching with our industry-leading technical experts.

We are proud to promote our partnership with Engineers Australia, providing a supported pathway for our engineers to achieve chartered status.

About Us

Our vision is to be the most sought-after global multi-discipline engineering business; attracting and employing the best people with like-minded values while working on projects that make a difference to our communities.

We’re in the business of solving engineering challenges but it’s more than that; it’s the difference we make for clients, our people and community. It’s about delivering on our promises and always exploring better ways of finding solutions.

Our agility ensures we find solutions to complex problems. We design creative, best fit solutions for challenges that many haven’t been able to solve.

We are Engineering Amplified.

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Agilitus is an advocate for Equal Employment Opportunity, and we encourage applications even if your experience doesn’t align with every requirement in the . You still may be the right candidate for this or other available roles.

We will not be accepting unsolicited resumes from recruiters, executive search consultants or any third-party consulting agencies for this position.

We will only be accepting applicants with current Australian working rights, at this time.

📌 Senior Document Controller (Brisbane)
🏢 Agilitus
📍 Brisbane