Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked among Australia's leading universities and located in the heart of Sydney's innovation precinct.

The Graduate Research School (GRS) is seeking an experienced and student-focused Senior Graduate Research Officer, Candidature Management to support Higher Degree by Research (HDR) students throughout their candidature journey.

This is an excellent prospect to play a key role in supporting research students, supervisors and faculty stakeholders while contributing to the delivery of a high-quality research education experience across the University.

About the Team The Graduate Research School is responsible for strategic planning, policy development, quality assurance and operational oversight of research education at UTS.

The team provides central management of all stages of HDR candidature and works closely with faculties, supervisors and students to support researcher development, candidature progression and student success. With more than 2,300 HDR students across the University, the Graduate Research School plays a critical role in enabling a positive and high-quality research experience.

About the Role

Reporting to the Manager, Candidature, you will provide high-level advice, administration and operational support across a broad range of HDR candidature matters. You will work closely with HDR students, supervisors, HDR Directors, faculty staff and stakeholders across the University to support candidature progression, resolve complex enquiries and ensure compliance with University policies and procedures.

The role requires strong judgement, exceptional stakeholder management skills and the ability to navigate complex cases while delivering a high standard of customer service and support.

Key Responsibilities

- Provide expert advice and support to HDR students and supervisors on candidature progression, variations, leave of absence, extensions and related matters.
- Coordinate and support Faculty Research Degree Committee (FRDC) processes, including case preparation, documentation and recording outcomes.
- Manage complex HDR enquiries and student matters, providing advice, guidance and appropriate escalation where required.
- Support HDR Directors,



Coordinators and Supervisors in managing candidature progression and student outcomes.
- Interpret and apply HDR policies, procedures, regulations and government requirements to ensure compliant and consistent decision-making.
- Maintain accurate records, reporting and case management information across University systems and databases.
- Use data and reporting to identify trends, monitor student progression and support evidence-based decision-making.
- Contribute to projects, process improvement initiatives and Graduate Research School activities that enhance the HDR student experience.

About You To be successful in this role, you will bring:

- Experience providing high-level administrative, advisory or student support services within a large and complex organisation.
- Excellent interpersonal, communication and stakeholder management skills, with the ability to build productive relationships across diverse groups.
- Demonstrated ability to interpret and apply complex policies, procedures and regulations while providing accurate and practical advice.
- Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
- Well-developed analytical, problem-solving and critical thinking skills.
- A solid customer service focus and commitment to delivering positive outcomes for students and stakeholders.
- Experience using enterprise systems, databases and reporting tools to manage information and support decision-making.
- Relevant tertiary qualifications and/or substantial experience in administration, service delivery, research education or a related environment. Experience within higher education will be highly regarded.

Remuneration & Benefits

Base Salary Range: $101,262 to $109,641 pa (HEW 6)

This role attracts 17% superannuation in addition to the base salary.

This position is offered on a full-time continuing basis and hybrid, with a mix of on-campus and remote work.





UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

How To Apply

Please include the following in your application and ensure all documents submitted include reference number of the role starting with IRC347995 and your name.

- A cover letter stating your motivation for applying and addressing the selection criteria in the ‘About You’ section above.
- A copy of your resume

For guidance on preparing your responses to the selection criteria, please visit Answering Selection Criteria. Applications must be submitted via the UTS online recruitment system (current staff should apply through NEO). UTS is committed to diversity and inclusion, and we encourage applicants to include a statement on career breaks or relative to opportunity where relevant. General enquiries or issues with your application may be directed to the UTS Recruitment Team at [email protected].

Closing Date: 15th of October at 11:59 pm (AEST)

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors.

We appreciate your role in upholding the standards and behaviour expected of our community.

Accessibility

UTS Recruitment is committed to digital accessibility. If you experience any difficulty with the content of our advertising, please let us know so we can ensure our information is accessible to everyone.

In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway, please contact [email protected] for assistance.

UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

📌 Senior Graduate Research Officer, Candidature Management (Sydney)
🏢 University Of Technology Sydney
📍 Sydney