- Hourly rate: Up to $44 per hour + Super
- Location: Sydney CBD
- Start date: ASAP
- Hybrid: WFH one day a week; in the office Tuesdays and Thursdays
- Temporary assignment through to February
- Part-time, three days per week

ABOUT THE COMPANY
A well-respected, not-for-profit dispute resolution body based in Sydney's CBD. Known for a collaborative culture, it gives its people real autonomy while working alongside senior leaders who value speed, precision and initiative. It's a close, easy-to-navigate environment where good work is noticed and staff are trusted to manage their own priorities.

ABOUT THE ROLE
A part time, temporary Governance and Administration Officer role supporting the General Manager of Governance ahead of the organisation's AGM in late October. You'll prepare board papers, take minutes and manage governance correspondence for a not-for-profit company board, working closely with directors and senior stakeholders. It's a fast-paced role suited to someone who thrives on structure, meets deadlines under pressure and works well independently once across the detail.

DUTIES

- Prepare and coordinate board and committee papers ahead of key governance meetings, including the AGM
- Take accurate board minutes and follow up on actions and resolutions
- Manage board papers and meeting packs through a board portal
- Liaise directly with directors and senior stakeholders to meet tight deadlines
- Support the General Manager of Governance with day-to-day governance and company secretarial administration
- Coordinate governance documentation and correspondence
- Maintain accurate records and files across SharePoint, Outlook and Teams

SKILLS & EXPERIENCE

- Around 2 to 3 years' experience in a governance officer, company secretariat or board support role, supporting the Board of a private company or not-for-profit




- Experience supporting a not-for-profit Board highly regarded
- Working knowledge of governance requirements under the Corporations Act and/or ACNC Act
- Proven experience preparing board papers and taking board minutes
- Strong attention to detail and accuracy under time pressure
- Confident liaising with and following up senior stakeholders and directors
- Excellent written and verbal communication skills
- Comfortable working independently with a high degree of autonomy
- Experience with BoardEffect or Diligent highly regarded

OUR RECRUITMENT PROCESS
At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.
Additional information

- Board and governance exposure preparing papers and taking minutes
- Reports to a General Manager of Governance, Awareness and Policy
- Must have experience working as an Executive Assistant

📌 Governance Support and Admin Officer (Sydney)
🏢 Lotus People
📍 Sydney