Our client is an established architecture practice with a robust portfolio of projects across a range of sectors. They are now seeking an experienced and proactive Administration Coordinator to join their team on a part-time basis.

This is a varied role combining senior-level support and general office coordination. You will play an significant role in keeping the studio organised and supporting the team across projects and day-to-day operations.

Roles & Responsibilities

- Provide administrative and diary support to senior leadership.

- Coordinate meetings, appointments and changing schedules.

- Prepare meeting materials, documentation and follow-up actions.

- Assist with correspondence and general communication.

- Prepare, format and issue reports, proposals and submissions.

- Maintain accurate project files, records and documentation.

- Coordinate documentation across multiple active projects.

- Provide administrative support to the team throughout the project lifecycle.

- Assist with the preparation and organisation of project documentation.

- Manage incoming calls and general enquiries.

- Coordinate office supplies, stationery and day-to-day studio requirements.

- Assist with onboarding administration and wider business support.

- Organise internal meetings, team events and office activities.

Skills & Experience

- 4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.





- Experience within architecture, design, property, construction or professional services will be highly regarded.

- Strong organisational and time management skills.

- Ability to manage multiple priorities and deadlines effectively.

- Excellent attention to detail and a high level of accuracy.

REFERENCE Emily Lodola #74417

If the above position appeals to you then please submit your CV and work samples (no more than 10mb PDF attachment) to ****@bespokecareers.com and we'll be in touch. You may also wish to browse our website for other similar roles or call us to find about roles that may not be advertised. www.bespokecareers.com

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Melbourne, New York and Los Angeles.

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Emily Lodola
02 9212 0***

📌 Administration Coordinator (Sydney)
🏢 Bespoke Careers
📍 Sydney