Pensar offers insightful, original design thinking, implemented by a team with proven expertise to deliver flexible fit-for-purpose critical infrastructure solutions. We challenge established thinking and work hand-in-hand with our clients to achieve their vision of building thoughtful infrastructure for the future.
Our power team delivers electrical engineering and construction solutions across a range of sectors, with expertise in HV and LV distribution, industrial control systems, and critical electrical infrastructure upgrades. With an integrated approach to project delivery and a focus on innovation, we deliver complex electrical projects safely, efficiently, and sustainably.
Are you a solutions-focused Project Administrator looking for your next challenge?
We're seeking a capable, detail-focused Project Administrator to join our high performing team. You'll keep project records, compliance and costs on track, helping deliver critical infrastructure that supports resilient communities and thriving industries.
What you'll be doing:
Set up and maintain project folders, registers and records from mobilisation through to closeout
Manage document control, including drawings, ITPs, QA records, RFIs, variations and EOTs
Track inductions, competencies and site access requirements, and **escalate** gaps early
Administer correspondence and transmittals through Procore, Aconex or client platforms
Process and code invoices and collate records for progress claims and cost reporting
Coordinate subcontractor insurances, compliance records and claim support information
Prepare and format reports, meeting minutes and client correspondence for review
Organise travel, accommodation, training and meetings for project teams
Follow up outstanding documents, warranties and handover deliverables at closeout
What you'll bring:
Experience in project administration, construction administration or a similar coordination role




Certificate or Diploma in Business Administration, Project Management or a related field, or equivalent experience
Knowledge of document control, filing systems and invoice processing
Proficiency in Microsoft Office, with Procore or Aconex experience highly regarded
Strong organisation and the ability to manage competing deadlines across several projects
Clear written and verbal communication, with attention to detail
A proactive, follow-through approach and a willingness to learn quickly
A current open driver licence and a Construction Induction Card (White Card)
Why Join Us?
Our employees enjoy a wide range of Employee Benefits designed to appeal to everyone. Including, but not limited to:
Two additional paid health & wellbeing leave days per year
Access to purchasing additional annual leave
Quarterly employee recognition and long-service awards
Access to the Entertainment App and Bunnings discounts
Health & wellbeing initiatives (flu vaccinations, skin checks, mental health awareness)
Access to novated leasing
Regular team and social events, including site BBQs and team challenges
Employee Assistance Program & TIACS Counselling service
Funded compliance training and career development support
Healthy office snacks and breakfast options
Ready to build your future with Pensar?
Alternatively, if you have any questions related to this position or any other vacancy opportunities, please ******
Successful applicants must reside and be eligible to work in Australia, as well as agree to provide information for pre-employment checks.
Pensar is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels valued and empowered to thrive. We celebrate the unique backgrounds, experiences, and perspectives of our people, believing that diversity drives innovation and success.
Pensar is part of the RSK Group, a global leader in the delivery of sustainable solutions. Learn morehttps://rskgroup.com
#J-*****-Ljbffr

📌 Project Administrator (Gold Coast)
🏢 Pensar Infrastructure
📍 Gold Coast