Executive Assistant (Grade 2), Aged Care Directorate
Job Category -Administration - Personal Assistants/Secretary
Support senior Aged Care leaders in a varied and rewarding role
Join a collaborative team and make a meaningful contribution to aged care
Temporary Full Time (80 hours per fortnight) with access to ADO's, five weeks annual leave and salary packaging (long service leave)
About the role
Join Barwon Health's Aged Care Directorate as an Executive Assistant, providing high-level administrative and coordination support to the Director and senior aged care team.
You'll play an important role in keeping the Directorate running smoothly, with responsibilities spanning diary and meeting coordination, payroll and leave processes, rostering, reporting and recruitment support.
This is a varied opportunity for an experienced administrator who enjoys working with a range of stakeholders, managing competing priorities and finding practical solutions.
Key responsibilities
Provide administrative and diary support to the Director and Facility Managers
Coordinate meetings, agendas, minutes, reports, newsletters and correspondence
Support payroll, leave, rostering and pay-lock processes for senior aged care staff
Assist with recruitment, onboarding and orientation of new managers and staff
Coordinate resident and representative meetings, feedback and related correspondence
Process purchase orders, invoices, financial transactions and general office administration
Support the Administration Assistant through guidance, supervision and performance development
Work closely with Facility Managers, Payroll, People & Culture, Finance and other stakeholders
What we're looking for
Significant experience in a relevant administrative or executive support role
Advanced skills in Microsoft 365, including Excel, Word and Outlook




Strong organisation skills with excellent attention to detail
Transparent and professional communication skills across a range of stakeholders
Ability to prioritise competing demands and meet deadlines
A proactive approach with the ability to identify problems and find solutions
Professionalism, integrity and a commitment to confidentiality
Ability to work collaboratively and contribute positively to the team
Certificate IV in Health Administration or previous executive assistant experience is desirable
Valid NDIS Worker Screening Clearance and eligibility to work within relevant aged care requirements
Position Description
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
Excellent working conditions and a strong sense of job satisfaction
A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
Attractive salary packaging benefitsLiving expenses capped at $9,010
Meals and entertainment capped at $2,650
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve.
We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child safety
We are strongly committed to the safety and wellbeing of all children and young people.
for further information on the Victorian Government's Child Safe Standards
Additional information
All appointments are subject to:
Satisfactory Police Record Check
Immunisation Status Clearance
Working with Children Check (if applicable)
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📌 Executive Assistant (Grade 2), Aged Care Directorate (Geelong)
🏢 Barwon Health
📍 Geelong