Job Description
About Us
Paint Melbourne Pty Ltd is anindustry leader in repairs, painting, and working at heights, delivering high-quality services acrosscommercial, industrial, and residential projects.
We thrive onprecision, efficiency, and compliance, ensuring projects run smoothly fromlead qualification through to final invoicing.
With a solid focus oncontract administration, project governance, and seamless operations, this role is pivotal in bridging the gap betweensales, operations, and financeto drive business growth and maintain compliance with industry standards.
About the Role
As aContracts Administratorat Paint Melbourne, you willmanage contracts, compliance, financial tracking, and project coordinationto ensure smooth operations acrosscommercial and industrial projects.
You'll be responsible forcontract lifecycle management, tracking variations and progress claims, ensuring compliance with industry regulations, and supporting lead qualification and estimator scheduling.
This role also involvesoffice administration, overseeingrostering, scheduling, document control, and risk managementto supportefficient project execution.
You will work closely withsales, operations, and finance teams, ensuring all projects are deliveredon time, within scope, and fully compliant.
If you arehighly organized, detail-oriented, and experienced(preferably inconstruction/trade industries), this role offerscareer progression, leadership opportunities, and professional development.
Key ResponsibilitiesContracts & Compliance
Prepare, review, and managecontractsto ensurelegal, financial, and operational compliance.
Trackproject variations, progress claims, and retention releases.
Overseesubcontractor agreements, supplier contracts,



and insurance requirements.
Office & Project Administration
Managescheduling, rostering, and internal meetings.
Ensureaccurate document controlacrossGoogle Workspace, Close.io, AroFlo, Simpro, and Xero.
Maintainrisk registersand trackcontractual risks.
Sales & Lead Qualification
Oversee thelead qualification process, ensuringonly high-value projectsmove forward.
Schedule estimatorsand prioritizebusiness-critical opportunities.
Ensurequotes meet turnaround targets.
Project Coordination & Closeout
Ensureall projectshavecompleted contract administration checklistsbefore starting.
Work withsite teamsto trackproject milestonesand alignbilling with progress.
Overseeproject closeout documentation and compliance requirements.
Who You Are
Experience inbusiness development/client management, contract administration, office management, or project coordination(construction/trade industry preferred).
Strong understanding ofANZSIC contract structures, Australian Standards, and compliance.
Proficient inCRM/job management software(Close.io, Simpro, AroFlo, HubSpot, or similar).
Ability to interpret and managecontracts, variations, and claims.
Skilled inproblem-solving, negotiation, and communication.
Experience withrostering & scheduling tools(Deputyor similar).
Required Skills & Experience




Education:MinimumDiplomain a relevant field.
Experience:At least5 yearsinsales, business development, project management, contract administration, or estimating.
Systems & Procedures:Experience followingexisting processesandcreating/updating documented procedures.
Technical Skills:
Advancedcomputer literacy- proficient inMicrosoft Office, Google Workspace, and project management software.
Ability toorganize files, create presentations, and develop template documents.
Strong knowledge ofproject planning, drawings, and document management.
Financial planning and budgeting skills.
Basicmath skills(multiplication, subtraction, division, plusGST and Ex-GST calculations).
Communication:Excellent written and verbal communication skills.
Transport:Full driver's licenseandreliable transport preferred(may be included in the package).
Why Join Us?
Career Growth & Development- Potential to move intoSenior Contracts Administration, Business Development, or Operations Management.
Exciting Commercial & Industrial Projects- Work with anindustry leaderonhigh-profile projectsacross Melbourne.
Ongoing Training & Support- Professional development incontract management, compliance, and project finance.
Sustainability & Innovation- Be part of a team thatvalues efficiency, compliance, and continuous improvement.
How to Apply
IMPORTANT:To be considered,you must submit a cover letteraddressed toHR at Paint Melbourne.
Your cover letter must include abrief description of yourselfand yourrelevant experience directly related to this role.
Click "Apply Now"
Don't miss this opportunity to join a growing company with a reputation for excellence!

📌 Contracts Administrator (Victoria)
🏢 Paint Melbourne
📍 Victoria