Job Description
Practice Administrator (Legal / Executive Assistant) - Digital Infrastructure
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We currently have an exciting opportunity for an experienced legal secretary to join our market-leading Projects & Infrastructure team in Melbourne as a Practice Administrator (PA) on a full-time, permanent basis.
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In this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers. You will also work collaboratively with other PAs across the group to provide additional ad-hoc support to other partners when needed.
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This team is highly collaborative with other members of the broader team and with other practice groups nationally. They actively promote a warm, positive and supportive team culture that thrives on face to face and human collaboration.
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Key Responsibilities
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In this varied role, you will:
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Provide high-level secretarial and administrative support
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Take charge of diary management, including organising client meetings and facilitating travel arrangements
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Actively manage phones, email, electronic diaries and voicemails
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Manage the billing process and accounts on a monthly basis, including client reporting requirements
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Inbox management and proactively prompt authors where required
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File and matter management, including the opening and closing of matters
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Undertake conflict searches on the firm's database and prepare conflict emails with efficiency
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Manage practice expenses, reporting and financial hygiene
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Administer quality and risk responsibilities for the Practice,



ensuring compliance at the highest level
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About You
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To be successful in this role, you will have:
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Minimum 5 years' experience in a legal secretarial role supporting Partners or C-level executives
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A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice
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A positive, friendly, solutions and team-focused mindset
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Excellent written and verbal communication skills
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A adaptable and collaborative approach to working with different stakeholders and their unique styles
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An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines
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Experience with billing processes, including using Aderant / CMS or similar financial software
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Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook)
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Why Join Clayton Utz?
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At Clayton Utz, we're more than just a law firm – we're a community that values our people and their contributions. When you join us, you'll enjoy:
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World-class infrastructureand resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.
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A focus onhealth and wellbeing, withinitiativesto support your physical and mental health,
includinglifestyleandgymmembershipdiscountsvia
our partnership with AIA Vitality
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Up to26 weeks' paid parental leave, with flexibility over two years, plus paid superannuation.
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The option topurchase up to 4 weeks of additional leaveannually.

📌 Practice Administrator (Legal / Executive Assistant) - Digital Infrastructure (Melbourne)
🏢 Clayton Utz
📍 Melbourne