Executive Assistant & Business Support Coordinator – Entry LevelThis is an entry-level Executive Assistant & Business Support role within a growing allied health and behaviour support business.
You will work closely with the Principal and administration team and gain hands-on experience across business administration, accounts, bookkeeping, social media, systems, operations and executive support.
This is a varied position where no two days will necessarily look the same.Key responsibilitiesWork closely with the Principal and assist with delegated business and administrative responsibilitiesManage and follow up delegated tasksPrepare documents, spreadsheets and correspondenceOrganise information for meetings and projectsFollow up outstanding actionsAssist the Principal with day-to-day business prioritiesResearch information when requestedMaintain task lists and help ensure deadlines are metAssist with small projects from beginning to completionLiaise with team members on delegated mattersAssist with accounts payable and accounts receivableEnter and check invoicesFollow up outstanding accountsRecord business expensesManage receipt managementAssist with basic bookkeepingSupport bank and transaction reconciliationPrepare information for accountants and bookkeepersAssist with payroll preparation and timesheet checkingAdministration & Business OperationsPerform general business administrationHandle emails and correspondenceManage filing and record managementMaintain internal systemsFollow up staff requestsAssist with calendars and schedulingCoordinate business activitiesSocial Media & Digital SupportAssist with Instagram and Facebook contentCreate LinkedIn postsDesign Canva graphicsTake photos or short videos for business contentCreate straightforward reels and promotional materialUpdate online business informationSupport recruitment and employer-branding contentGetting Out of the OfficeTravel between business locationsCollect or deliver documents and resourcesAttend meetingsAssist with business errandsVisit community locationsSupport events or promotional activitiesComplete other reasonable delegated business tasksAbout youConfidence driving as part of the roleStrong written and verbal communicationAbility to handle confidential information appropriatelyGood organisational skillsReliable and dependableStrong attention to detailComfortable working with numbersLearn new software quicklyUnderstand the importance of confidentialityComfortable working with different personalitiesAble to adapt when priorities changeAsk questions when unsureLook for solutions rather than waiting to be told every next stepTeachable, adaptable and trustworthyExperiencePrevious experience is not essentialExperience in administration, reception, bookkeeping, accounts, Xero or similar accounting software, social media, Canva, customer service, healthcare, NDIS or disability services, or professional services would be advantageousAbout usNeuroPath Behaviour Services is a specialist allied health and behaviour support organisation supporting people through evidence-informed, person-centred services.
Our work involves collaborating with participants, families, support coordinators, disability providers and multidisciplinary teams.
As the organisation continues to grow, we are looking for someone who can become a trusted support to the Principal and wider administration team.
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📌 Executive Assistant & Business Support Coordinator – Entry Level (Melbourne)
🏢 NeuroPath Behavioral Services
📍 Melbourne