Job Description
Crescent Projects Pty Ltd – Port Macquarie NSW
Hotondo Homes MNC is seeking an experienced Onsite Construction Administrator to join our team in Port Macquarie, NSW.
This is a full-time position (negotiable), where you will play a crucial role in supporting the smooth operation of our construction projects.
As an Onsite Construction Administrator, you will be the backbone of project coordination, ensuring that all administrative and operational requirements are met efficiently and effectively.
This position is essential to maintaining project timelines, managing documentation, and facilitating communication between all stakeholders on site.
Key responsibilities
Manage and maintain all project documentation, including contracts, permits, site plans, and correspondence
Coordinate daily site activities
Prepare and distribute site reports and progress updates
Liaise with contractors, subcontractors, and suppliers to schedule deliveries and coordinate on-site activities
Liase with banks, clients, certiers and council to keep the projects running smoothly
Process invoices, purchase orders, and client payments to keep projects on track
Assist with budget tracking and cost control documentation
Support the Project Manager with administrative tasks and site inspections
Manage site communications and ensure all stakeholders are kept informed of project developments
Maintain organised filing systems, both physical and digital, for easy document retrieval
What we're looking for
Proven experience as a Construction Administrator or similar administrative role within the construction industry




Strong organisational and time management skills with the ability to prioritise multiple tasks
Excellent written and verbal communication abilities
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems
Knowledge of construction terminology, processes, and industry standards
Attention to detail and accuracy in record-keeping and documentation
Ability to work independently and as part of a collaborative team
Problem-solving skills and the ability to handle unexpected situations professionally
Preferred: Experience with construction management software or project management tools
What we offer
Hotondo Homes MNC is committed to supporting our employees' professional growth and well-being.
We offer:
Market-competitive salary and remuneration package commensurate with experience
Opportunities for professional development and skills advancement within the construction industry
A supportive and collaborative work environment with a dedicated team
Flexible work arrangements where possible to support work-life balance
Health and safety initiatives to ensure a secure working environment
Access to company facilities and resources on site
About us
Hotondo Homes MNC is a leading construction company based in Port Macquarie, NSW, with a strong reputation for delivering high-quality projects on time and within budget.
We are committed to excellence in all aspects of our work, from project planning and execution to client relations and team management.
Our company values integrity, professionalism, and innovation, and we pride ourselves on creating a workplace where our employees can thrive.
We work across the mid north coast from Forster to Nambucca.

📌 Onsite Construction Administrator (Port Macquarie)
🏢 Crescent Projects
📍 Port Macquarie