Job Description
Applications open to administrative professionals with 1-2 years' experience to join our Perth office as an Office Coordinator.
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About Us
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Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we've grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.
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The Role
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An exciting opportunity has arisen for an Office Coordinator to join our Perth Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include but not limited to:
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Induction of current starters including manage building access passes
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Setting up desks for new starters and arranging office moves
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Coordinate and liaise with stakeholders such as building management and service providers
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Manage incoming and outgoing mail (internal, external & national)
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Data entry including reconciling invoices, special mail requests (Australia Post and Couriers)
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Archiving, both physical and electronic files
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Handling confidential client documents and files
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Working with spreadsheets and maintaining records
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Overseeing stock control for stationery and kitchen supplies
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Court filing and safe custody when requiredCoordinate office events (office, client and social committee)
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Setting up boardrooms for meetings and events
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Reception coverage
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Office Manager coverage
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Who We Are Looking For
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The ideal candidate will have between 1-2 years' experience in a similar administrative role. You will have a strong client-service focus with excellent time management and communication skills. You will demonstrate expertise in prioritising tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines.
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This is a outstanding opportunity for someone looking to further their career a corporate administration role and be part of a cohesive and fast-paced team environment.
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What We Offer
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We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:
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Discounted health insurance;
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Employee Assistance Program;
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Discounts to gyms and studios across Australia;
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Competitive referral bonus; and
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Other amazing perks!
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