Job Description
Footscray VIC location with hybrid working flexibility
Temp contract until 27th November **** with possible extensions
About the Role
Our client is a VIC government organisation based in Footscray VIC.
They are currently seeking an Accounts Payable Officer to come in and work with them on a temp contract until 27th November ****.
Requirements for the role include:
Relevant tertiary qualification in Accounting, Finance, Commerce or similar
Knowledge of accounts payable processes and sound knowledge of the relevant legislation including current GST legislation and its application in terms of invoicing
Experience with Civica system (Desirable, not essential)
Key responsibilities will include:
Invoice & Payment Processing: Review, code, and process tax invoices, sundry payments, credit notes, and Councilor allowances accurately and in accordance with policies, GST rules, and statutory requirements.
Reconciliation & Financial Reporting: Perform regular reconciliations of creditors, ledger modules, statements, and Corporate Charge Cards; prepare end-of-month reports,accruals/prepayments,and ad-hoc financial statements.
Payment Run Management & Refunds: Prepare weekly payment runs, investigate EFT rejections, process bond and fee refunds, and manage corporate card transactions in ProMaster within delegation limits.
Vendor & Customer Relations:



Liaise with suppliers, staff, and external customers regarding invoices, payment queries, outstanding receipts, aged debt, and general correspondence.
System Administration & Training: Deliver system support and training to staff for accounts payable, charge cards, and requisitioning modules, while maintaining master vendor records and category setups.
Governance, Compliance & Process Improvement: Maintain AP policies and procedures, ensure secure record-keeping, update the Gift Card Register, and participate in system upgrade testing and internal control enhancements.
Cross-Functional Finance & Administrative Support: Provide cross-coverage for AP staff, assist with bank reconciliations, payroll, rates, property updates, general journal entries, and other finance duties as directed.
What's in it for you?
Access to our advantages platforms offering discounts at a range of huge retailers
3 x pay runs per week ensuring you are always paid within the week
Exclusive access to roles before we go to market
Access to our employee assistance program services, including counselling services
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.
We actively encourage applications from any background.

📌 Accounts Payable Officer (Melbourne)
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