Sarah Pratt and Associates - Melbourne VICThe Criminal Law Administrator provides administrative and case support to our criminal law team, with a robust focus on Victorian Legal Aid (VLA) grant lodgement and billing, use of the CMS portal, and coordination with the many agencies our clients' matters touch - courts, police, corrections, Victoria Legal Aid and counsel.
This role suits someone with working knowledge of the Victorian criminal justice system who is confident managing legal aid funding and liaising with stakeholders under time pressure.Key responsibilitiesPrepare and lodge Victorian Legal Aid (VLA) grants of assistance, extensions and variations, and manage billing and invoicing through the VLA systemTrack grant approvals, funding limits and billing deadlines to avoid lapses or missed claimsUse the CMS (Case Management System) portal to manage court listings, file updates and matter progressLiaise with courts, police, corrections, Victoria Legal Aid, barristers and other criminal justice system stakeholders on behalf of the practiceOpen, maintain and close client files in line with firm and regulatory requirementsManage court diaries, filing deadlines and correspondence for the criminal law teamPrepare briefs,



correspondence and court documents as directed by solicitorsProvide general administrative support to the criminal law practice, including phones, file management and client liaisonDiary managementBriefing CounselAbout youSound knowledge of criminal law and the Victorian criminal justice systemDemonstrated experience lodging and billing matters through the Victorian Legal Aid (VLA) systemFamiliarity with the CMS portal (or comparable court/case management systems)Experience liaising with courts, police, corrections and other criminal justice stakeholdersPrior experience in a legal administration or paralegal role, ideally within criminal lawStrong written and verbal communication skillsHigh level of accuracy and attention to detail, particularly with funding and billing recordsTraining in Smokeball legal practice management software is highly regardedHighly organised, with the ability to manage competing deadlines across multiple filesCalm and effective under pressure, including tight court and funding deadlinesAbout usSPA Lawyers is a criminal law practice representing clients across the Victorian criminal justice system since **** our firm is Law Institute Accredited Firm, from summary matters in the Magistrates' Court through to indictable proceedings in higher courts.
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📌 Criminal Law Admin (Melbourne)
🏢 Sarah Pratt and Associates
📍 Melbourne