Job Description
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Footscray VIC location with hybrid working flexibility
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Temp contract until 27th November **** with possible extensions
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About the Role
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Our client is a VIC government organisation based in Footscray VIC. They are currently seeking an Accounts Payable Officer to come in and work with them on a temp contract until 27th November ****.
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Requirements for the role include:
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Relevant tertiary qualification in Accounting, Finance, Commerce or similar
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Knowledge of accounts payable processes and sound knowledge of the relevant legislation including current GST legislation and its application in terms of invoicing
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Experience with Civica system (Desirable, not essential)
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Key responsibilities will include:
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Invoice & Payment Processing: Review, code, and process tax invoices, sundry payments, credit notes, and Councilor allowances accurately and in accordance with policies, GST rules, and statutory requirements.
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Reconciliation & Financial Reporting: Perform regular reconciliations of creditors, ledger modules, statements, and Corporate Charge Cards; prepare end-of-month reports,
accruals/prepayments,
and ad-hoc financial statements.
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Payment Run Management & Refunds: Prepare weekly payment runs, investigate EFT rejections, process bond and fee refunds, and manage corporate card transactions in ProMaster within delegation limits.
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Vendor & Customer Relations: Liaise with suppliers, staff, and external customers regarding invoices, payment queries, outstanding receipts, aged debt, and general correspondence.
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System Administration & Training: Deliver system support and training to staff for accounts payable, charge cards, and requisitioning modules, while maintaining master vendor records and category setups.
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Governance, Compliance & Process Improvement: Maintain AP policies and procedures, ensure secure record-keeping, update the Gift Card Register, and participate in system upgrade testing and internal control enhancements.
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Cross-Functional Finance & Administrative Support: Provide cross-coverage for AP staff, assist with bank reconciliations, payroll, rates, property updates, general journal entries, and other finance duties as directed.
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What's in it for you?
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Access to our advantages platforms offering discounts at a range of huge retailers
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3 x pay runs per week ensuring you are always paid within the week
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Exclusive access to roles before we go to market
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Access to our employee assistance program services, including counselling services
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At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

📌 Accounts Payable Officer (Melbourne)
🏢 Randstad - Business Support
📍 Melbourne