Job Description
BGIS Global Integrated Solutions Canada – Tullamarine VIC
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$85,000 - $85,000 a year
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Permanent
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1d ago , from BGIS Global Integrated Solutions Canada
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About BGIS
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BGIS is a global leader in integrated facilities management, delivering thoughtful, sustainable, and high-quality solutions across complex environments. Our work across aviation, government, healthcare, and utilities has been recognised through industry accolades, including being an FMA Industry Award for Excellence **** Finalist and an RICS **** Property / Facilities Management Team of the Year Nominee, reflecting our strong focus on safety, collaboration, and continuous improvement.
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Purpose of the Role
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BGIS is seeking a proactive Soft Services Facilities Coordinator to oversee the day-to-day delivery of cleaning and other soft services at one of Australia's busiest aviation hubs. Reporting to the Regional Services Manager, this role ensures that high standards of cleanliness, compliance, and customer service are consistently achieved in a fast-paced, high-profile setting.
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This position is ideal for someone with excellent communication skills, strong stakeholder engagement ability, and a background in managing soft services contracts.
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Key Responsibilities
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Coordinate and oversee delivery of soft services including cleaning, pest control, gardens, grounds and waste management
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Manage consumables and chemical ordering, usage reconciliation, and supplier coordination
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Conduct and report on routine cleaning inspections, raising action items and ensuring follow-up
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Facilitate BU meetings and prepare agendas/minutes
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Prioritise and deliver month-end reporting requirements
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Liaise with client representatives, internal teams, and vendors to ensure expectations are exceeded
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Utilise work order management systems effectively to track, allocate, and report tasks
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Education, Experience & Skills
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Essential:
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Experience in cleaning or soft services contract management
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Strong communication and customer service skills
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Confidence working with high-profile clients in a fast-paced environment
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Proficiency with Microsoft Office Suite
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Familiarity with Computerised Maintenance Management Systems (CMMS)
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Desirable:
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Background in facilities management within aviation, government, or large-scale commercial sites
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Experience managing third-party vendor relationships
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Workplace Flexibility & Benefits
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This position is full-time on-site at Melbourne Airport, with flexibility around start and finish times within core business hours. Free onsite parking is provided.
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Why Join BGIS?
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Key Benefits Include:
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Spot recognition vouchers and $2,000 employee referral bonus.
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Access to Flare for discounts across retailers, energy, utilities & much more!
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Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers
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Endorsed by Work180 as an employer of choice for women
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Recognised by WORK180 as a Top 5 Employer for career development opportunities
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Leadership programs - Future Leaders and Leadership Fundamentals
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Service recognition awards for milestone anniversaries
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Stretch RAP + Veteran Advocacy Group action
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2 paid volunteer days annually
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BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds.
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Eligibility
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Applicants must have full working rights in Australia.
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📌 Facilities Coordinator (Soft Services) (Melbourne)
🏢 BGIS Global Integrated Solutions Canada
📍 Melbourne