Job Description
Are you a Legal Assistant, Legal EA or senior Team Assistant who loves being the go-to support in a busy legal environment?
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Join a global financial services organisation with a high-performing Legal team based in Melbourne CBD.
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We are looking for an experienced legal support professional who enjoys partnering with senior stakeholders, keeping the team running smoothly and getting involved in projects and process improvements.
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Why you will love this role?
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True variety - no two days look the same
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Collaborative, friendly team culture with strong tenure
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Hybrid working in a prime Melbourne CBD location
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Exposure to workflow coordination, documents and team-wide projects
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What you will be doing?
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Supporting senior stakeholders and the wider legal team
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Managing complex diaries, meetings and competing priorities
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Coordinating domestic travel, expenses and AMEX reconciliations
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Assisting with invoice processing and general financial administration
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Preparing and formatting documents, presentations and reports
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Maintaining document control and filing across document management/records systems
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Coordinating team meetings, events and hospitality
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Liaising with external stakeholders including law firms and third-party providers
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Providing ad hoc project and workflow support (including property/leasing coordination)
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What are we looking for?
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Proven experience as a Legal Assistant, Legal EA or Team Assistant within legal / qualified services / corporate environments
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Confidence handling confidential information with discretion
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Document management system experience
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A proactive, solutions-focused approach and excellent attention to detail
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Polished communication and the ability to build rapport quickly
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📌 Hybrid Team Assistant (Legal) (Melbourne)
🏢 Mars Recruitment
📍 Melbourne