About the role

The Legal Receptionist/Office Assistant position is a full-time, on-site role located in Newcastle, NSW. The primary responsibilities include managing front-desk operations such as greeting clients and answering calls, scheduling appointments, maintaining the reception area, and assisting with administrative tasks. Additionally, the Legal Receptionist will provide support with legal document preparation and correspondence, ensuring efficient communication and operations within the office.

Key responsibilities

- Greet clients and visitors in a professional and welcoming manner

- Answer and direct incoming phone calls

- Manage the reception email inbox, including timely distribution of court-related correspondence

- Open, maintain, and close physical and electronic client files using the case management software, LEAP

- Manage scanning, filing, and document organisation

- Support legal secretaries with document preparation, printing, and archiving tasks

- Transcribe Solicitors dictations

- Collect and distribute daily incoming mail and coordinate outgoing mail and couriers

- Manage office supplies and stationery

- Maintain the office and kitchen areas in a clean, tidy, and organised manner

About you

- Previous reception and/or administration experience (legal industry experience highly regarded)





- Excellent communication and interpersonal skills

- Strong attention to detail and organisational skills

- The ability to multitask and prioritise effectively

- A professional presentation and positive attitude

- Confidence using Microsoft Office programs and general office technology

- The ability to work independently and as part of a team

- A proactive attitude and willingness to assist wherever needed

- A willingness to learn and grow within the role

About us

Founded in 1986, Peter Evans & Associates Solicitors is a well-established law firm based in Newcastle, NSW. With decades of experience, the firm specializes in estate planning matters, including estate, health, and legacy needs. Additionally, the firm has expertise in various legal areas such as conveyancing, leasing, business law, employment law, criminal law, family law, and personal injury. Peter Evans & Associates is committed to providing professional and client-focused legal services to support diverse legal needs.

Benefits

- Long-term stable employment

- Supportive and friendly team environment

- Prospect to develop valuable legal administration experience

- Varied and interesting workload

- Immediate start available for the right candidate

📌 Legal Receptionist (Newcastle)
🏢 Peter Evans & Associates Solicitors
📍 Newcastle