An established and growing luxury property developer is looking for an exceptional Executive Assistant to support senior leadership across a busy, multi-state development portfolio.
This is a high-trust, high-pressure role suited to someone who thrives in a quick-moving setting, enjoys being across multiple priorities at once and knows how to stay two steps ahead.
Working closely with the senior leadership team, you will sit at the centre of the business, managing complex diaries, travel, meetings, correspondence and competing priorities across multiple projects and states.
This isnot a hybrid role.
The business operates at pace and values having its team together in the office, with this position playing an important part in keeping the executive team organised, responsive and focused.
The Role
Your responsibilities will include:
Complex diary and calendar management across multiple executives
Coordinating interstate travel, accommodation, itineraries and logistics
Managing meetings, appointments and shifting priorities
Preparing correspondence, presentations, reports and meeting documentation
Acting as a key point of contact for internal teams, consultants, clients and external stakeholders
Coordinating board, management and project meetings
Managing confidential and commercially sensitive information
Following up actions and ensuring deadlines and commitments are met
Supporting executives across multiple property developments and business interests
Assisting with events, functions, project launches and stakeholder meetings
General executive administration and ad hoc project support
Anticipating issues before they arise and ensuring the day runs as smoothly as possible
About You




You will be an experienced EA who is comfortable working in an environment where priorities change quickly and expectations are high.
You will ideally bring:
Previous experience supporting a Founder, CEO, Managing Director or senior executive
Experience within property development, construction, real estate, professional services or another fast-paced environment
Exceptional organisation and diary management skills
Strong attention to detail and the ability to manage multiple competing deadlines
Confidence dealing with senior stakeholders and high-profile individuals
Excellent written and verbal communication skills
A proactive, solutions-focused approach
Absolute discretion and professionalism
The ability to remain calm and composed under pressure
A willingness to take ownership rather than wait for direction
You will naturally be someone who notices what needs to be done and gets it sorted.
The Opportunity
This is an prospect to join an ambitious luxury property business with projects operating across multiple Australian states.
You will work closely with senior decision-makers and gain exposure to a broad range of developments, transactions and business activities.
The environment isfast, demanding and highly accountable, but for the right person it offers variety, responsibility and the opportunity to become an integral part of the leadership team.
Please note this is a full-time, office-based position and does not offer hybrid working arrangements.
Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences.
We do not discriminate and encourage applications (regardless of age, identity or status) from Aboriginal and Torres Strait Islander peoples, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI+ community, and people living with disability.
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📌 Executive Assistant (Melbourne)
🏢 Woods
📍 Melbourne