Senior Executive Assistant To 3 PartnersWe are looking for an experienced Executive Assistant to support the Vice President & General Manager, Global Merchant Services Australia (GMS) & New Zealand.This is a fast‐paced role where adapting to changing priorities and being able to work under pressure is key.
To be successful in this role you demonstrate experience supporting senior executives, strong organisational skills, attention to detail and an ability to work independently and confidently to a high standard.Duties will include:Comprehensive diary managementManage international and domestic travel arrangements including air, hotel, transfers, and agendasCoordinate logistics for all internal and external meetings, direct reports and leadership meetingsOrganise GMS internal events including Town Halls, Conferences, team building and off‐site events as well as the Australian Open tennis eventEnsure timely preparation of leader expense reports in accordance with the T&E; policy including the reviewing of direct report expense submissionsPreparing local agendas for international senior leadership visits across A/NZ regionLead and run Business Continuity Plan for GMSAd hoc administrative / project work as requested by leaderSkills and ExperienceExcellent organisation skills with a strong focus on attention to detailPrevious experience supporting or working with senior executivesAbility to multi‐task, prioritise, and complete work in a timely fashion against firm deadlines.Strong attention to detail with emphasis on accuracy, quality, timeliness and follow throughExcellent relationship skills, with ability to work with employees of all levels of leadershipDemonstrated ability to maintain a high level of confidentiality and handle highly sensitive informationBenefitsCompetitive base salariesBonus incentivesSupport for financial‐well‐being and retirementComprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)Versatile working model with hybrid,



onsite or virtual arrangements depending on role and business needGenerous paid parental leave policies (depending on your location)Free access to global on‐site wellness centres staffed with nurses and doctors (depending on location)Free and confidential counselling support through our Healthy Minds programCareer development and training opportunitiesOffer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.Position OverviewThe Executive Assistant & Office Manager, APAC is a senior strategic support role providing trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management oversight across Sydney.This role sits at the heart of the organisation and interacts with employees at all levels, as well as external stakeholders.
The successful candidate is highly organised, adaptable, service‐oriented, and thrives in a fast‐paced, dynamic environment.
They bring a strong "can‐do" mindset, excellent judgement, and a proven track record supporting senior leadership while managing office operations effectively.Key ResponsibilitiesExecutive & Administrative SupportManage complex calendars for Executives, including meetings across time zonesProactively manage email, correspondence, call screening, and follow‐ups on behalf of leadersProvide end‐to‐end administrative support, including records management and confidential documentationPrepare meeting agendas, attend meetings, capture minutes, and track action items to completionServe as a key point of contact between Executives, internal teams, clients, and external partnersCoordinate domestic and international travel and manage expensesAnticipate executive needs, manage competing priorities, and support effective time managementOffice Management & OperationsOversee daily office operations,



space management, access cards, and office suppliesPartner with facilities on maintenance, repairs, and workplace improvementsManage vendor relationships, contracts, and service qualityImplement and support health, safety, and workplace compliance initiativesAct as a liaison to ensure clear, timely communication across stakeholders and departmentsPartner with teams to support business initiatives and cross‐functional collaborationSupport planning and execution of company events, town halls, and special projectsBuild strong, trusted relationships with internal and external partnersQualifications & Experience - RequiredBachelor's degree in Business Administration, a related field, or equivalent practical experienceMinimum 5+ years of experience as an Executive Assistant supporting C‐level Executives and/or VPsMinimum 3+ years of experience in an Office Manager or Office Administrator roleExperience working with diverse, multicultural stakeholders across multiple time zonesProven ability to handle highly confidential information with discretionExcellent written and verbal communication skills (formal and informal)Strong organisational skills with the ability to multitask and prioritise effectivelyHigh proficiency with Microsoft tools, including Outlook calendaringEnergetic, adaptable, solutions oriented, and quick to learnPreferredExperience using SharePointExperience with global travel platformsWork OverviewFlexibleMacquarie Park, New South Wales, AustraliaPart timeR-At MiniMed, you can begin a lifelong career of exploration and innovation, while helping make a difference in the lives of people living with diabetes around the globe.
You'll lead with purpose, breaking down barriers to innovation for a more connected, compassionate world.People & CultureWe are an Equal Opportunity Employer.
We do not accept unsolicited resumes from search firm agencies.
Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.
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📌 Senior Executive Assistant To 3 Partners | Travel & Events (Sydney)
🏢 Pitcher Partners
📍 Sydney