Receptionist / Office Admin / Finance Support (All Rounder)
Receptionist / Office Admin / Finance Support (All Rounder)
Polaris Marine Group
Rozelle (Sydney) NSW
About Us
Polaris Marine Group leads the Australian marine industry with over 35 years of operational excellence.
Our diverse services encompass marine infrastructure and asset maintenance, bridge and wharf construction, piling, sheet piling, and crane barge hire.
Headquartered in Rozelle, our operations extend nationwide.
About the Role
We are seeking a full-timeReceptionist / Office Admin / Finance Support (All Rounder)to provide professional front-of-house service and vital administrative support across the business.
This role is key to ensuring the smooth running of daily operations, from greeting clients and managing office communications to coordinating travel and assisting with basic finance tasks.
The ideal candidate will be highly organised, detail-oriented, and able to balance multiple priorities in a busy, team-focused environment.
Key Responsibilities
Administration Support
Greet and assist visitors, clients, and employees in a professional and welcoming manner.
Manage incoming calls, emails, and correspondence - directing enquiries to the appropriate team members.
Collect and distribute mail, and coordinate couriers and deliveries.
Monitor and order office supplies,



equipment, and general workplace presentation.
Coordinate and book domestic and interstate travel including flights, accommodation, and hire cars.Assist with scheduling meetings and staff events.
Pick-up mail from the post office and dispatch deliveries.
Accounts & Finance Support
Create and send invoices to customers
Follow-up on overdue payments and prepare weekly AR reports with relevant commentary
Provide backup support for Accounts Payable (AP) processes as required
Process customer onboarding forms with accuracy and attention to detail
Credit card and debit card reconciliations
Other ad hoc accounting tasks, as required
Qualifications / Skills
Solid organisational and time management skills
Excellent verbal and written communication
Attention to detail and accuracy in data entry and reporting
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to prioritise tasks and work across multiple departments
Customer service skills and professional phone etiquette
Basic knowledge of accounts receivable and accounts payable processes Desirable
Ability to maintain confidentiality and handle sensitive information
Team-oriented with the ability to work independently when required
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📌 Receptionist / Office Admin / Finance Support (All Rounder) (New South Wales)
🏢 Polaris Marine
📍 New South Wales