Administration Assistant – Trades & Operations
Administration Assistant – Trades & Operations
Fine Design Furniture | Brisbane
Fine Design Furniture is a family-owned custom cabinetry and furniture business based in Brisbane.
We design, manufacture and install high-quality custom cabinetry for residential and commercial projects.
We are looking for anexperienced Administration Assistantto join our busy team and provide essential support across our day-to-day operations.
This is afast-paced, high-pressure environment, so we are looking for someone who is highly organised, confident, proactive and able to keep things moving when there are multiple priorities happening at once.
About the Role
Working closely with our management, production and installation teams, you will assist with the coordination and administration of our projects from production through to installation.
Your responsibilities will include:
Booking and coordinating trades and installers
Scheduling jobs and coordinating installation dates
Ordering materials, hardware and products from suppliers
Following up suppliers and tracking orders
Coordinating deliveries and ensuring products arrive when required
Assisting with production and installation scheduling
Communicating with trades, suppliers, clients and our internal team
Preparing and sending purchase orders
Checking orders, deliveries and invoices
Following up outstanding items and keeping projects on track
Maintaining accurate project and job records
Assisting with general office administration
Supporting the team with whatever needs to be done to keep the business running smoothly
About You
We are looking for someone who:
Ishighly organised and exceptionally good at prioritising
Can confidently manage multiple jobs and deadlines at once
Is comfortable working in ahigh-pressure, quick-paced environment
Has excellent attention to detail
Is proactive and doesn't wait to be told what needs to be done
Has strong communication skills and is confident speaking with trades and suppliers
Can pick up the phone and get things sorted
Is reliable, practical and solutions-focused
Can remain calm when plans change or things don't go to plan
Has good computer skills and is comfortable learning new systems
Takes ownership of their work and follows tasks through to completion
Experience
Experience inconstruction, cabinetry, building, trades, manufacturing, project administration or a similar environmentwould be highly regarded.
You don't necessarily need to have worked in cabinetry before.
What's most important is that you areorganised, capable, quick-thinking and comfortable working in a busy setting where priorities can change throughout the day.
What We Offer
Join a well-established family business
Work alongside an experienced and supportive team
Varied role with plenty of responsibility
Opportunity to develop your skills within the construction and cabinetry industry
A workplace where initiative and getting things done are valued
The Person We Are Looking For
This role would suit someone who genuinely enjoys being busy, solving problems and keeping things organised.
If you are the type of person who sees something that needs doing and just gets it done, we'd love to hear from you.
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