Build your procurement career in a varied and stakeholder-focused role
We are looking for a
Procurement Administrator
to join our team at Programmed, based in our Brooklyn office, providing key administrative and coordination support across the Procurement function.
This is a great opportunity for someone with 3–5 years' experience in procurement, purchasing, contract administration, supplier management or a similar environment, who is looking to further develop their procurement and commercial experience.
You'll work closely with the Procurement, operational and delivery teams, supporting vendor onboarding, contract administration, tenders, reporting and vendor performance activities.
About the Role
Your responsibilities will include:
Coordinating the onboarding of new vendors, ensuring all required information and documentation is completed
Maintaining the contract database and associated documentation, ensuring records are accurate and up to date
Coordinating and supporting vendor performance meetings alongside operational and delivery teams
Providing administrative support across procurement tenders, including documentation and coordination
Assisting with procurement reporting, data and record keeping
Providing day-to-day administrative and coordination support to the Procurement team
Working with internal stakeholders and external vendors to ensure procurement processes are followed
Supporting continuous improvement across procurement administration, processes and documentation
About You
We're looking for an organized, proactive and detail-focused administrator who enjoys working across different teams and keeping things moving.
You'll ideally bring:
Around 3–5 years' experience in procurement administration, purchasing,



contract administration, supplier management or a similar role
Strong administration and coordination skills
Strong attention to detail and the ability to manage documentation and data accurately
Strong communication, interpersonal and stakeholder engagement skills
Excellent in Microsoft Excel, experience using databases or procurement systems is advantageous
The ability to manage competing priorities and meet deadlines
A proactive approach and willingness to work collaboratively with a range of stakeholders
Why Join Us?
Flexible working: Work from home 2 days per week
Join an established and collaborative Procurement team with Programmed
Work in a varied role with exposure to different areas of the business
Prospect to further develop your procurement and commercial experience
Supportive team environment with opportunities for career development
If you have strong administration and coordination experience and are looking to take the next step in your procurement career, we'd love to hear from you.
Our Commitment
Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate. We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities. If flexibility would support your success in this role, we encourage you to apply.
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📌 Procurement Administrator (Melbourne)
🏢 Programmed Maintenance Services
📍 Melbourne