Deputy Company Secretary | Financial Services | ASX Listed

Greenfields Executive Recruitment & Search – Sydney NSW

Permanent full-time | Board and Committee exposure | Broad listed-company governance remit

An opportunity for an experienced company secretarial professional to take on a broad, hands-on governance role within a financial services organisation.

Reporting to the Chief Legal and People Officer, you will work closely with the Company Secretary and the Legal & Company Secretariat team to deliver high-quality company secretarial services. The role combines Board and Committee support with corporate governance, shareholder services and support for the Group Insurance Program.

The role

You will help deliver the advisory and operational requirements of the company secretariat function, working closely with the Board, executive leadership and internal and external stakeholders.

Key responsibilities include:

- Board and Committee support: Lead the delivery of company secretarial services, including meeting schedules, agendas, papers and resolutions. Attend and minute Board and Committee meetings, review submissions and support director education and training.
- Corporate reporting and the AGM: Coordinate preparation of the Annual Report, prepare the Corporate Governance Statement and Notice of AGM, and lead the planning and delivery of the Annual General Meeting.
- Listed-company obligations: Support compliance with the Corporations Act and ASX Listing Rules, including continuous disclosure requirements. Review and advise on draft ASX announcements and manage securities trading matters.
- Governance frameworks: Maintain governance policies and procedures, oversee the Delegation of Authority Framework and register, act as a Fit & Proper Officer and drive improvements across secretariat processes.
- Shareholder and registry services: Support shareholder services and manage external providers, including registry relationships, contractual requirements and service standards.




- Insurance, risk and compliance: Assist with the Group Insurance Program, including annual renewals, notifications and record-keeping, and support the management of secretariat compliance obligations, risks and audit actions.

About you

- You will bring 7–10 years’ experience in a company secretariat or governance function , supporting a Board or Company Secretary.
- Experience in company secretariat roles within an ASX-listed organisation is essential , together with strong working knowledge of and practical experience in ASIC compliance, corporate governance, the Corporations Act and ASX Listing Rules.
- Experience within financial services and an environment regulated by ASX, APRA and ASIC would be advantageous.
- You will be a confident communicator and relationship builder, comfortable influencing and working with senior stakeholders. Sound judgement, absolute discretion, solid organisational skills and meticulous attention to detail will be important, alongside the ability to manage competing deadlines.
- Experience with Diligent, document management and execution platforms would be valuable. A Diploma in Applied Corporate Governance or another relevant qualification is desirable, although solid practical experience will be regarded as equivalent.

About Greenfields Executive Recruitment & Search

Greenfields is one of Sydney's most highly valued, top ranked executive search firms in legal, governance, risk, compliance and company secretarial appointments. We are frequently retained by ASX-listed companies, private and family-owned groups, not-for-profits and government to appoint Chief Legal Officers, General Counsel, General Counsel & Company Secretary, Heads of Legal, Heads of Legal, Governance, Risk and Compliance, Head of Governance and Company Secretary, Heads of Governance, Risk and Compliance (GRC), and highly technical senior in-house counsel.

This search is being led by Catherine Wolfe-Coote, Founder & Managing Director of Greenfields Executive Recruitment & Search.

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📌 Deputy Company Secretary | Financial Services | ASX Listed (Sydney)
🏢 Greenfields Executive Recruitment & Search
📍 Sydney