ÉTOILE PR is a boutique public relations agency delivering strategic communications for leading brands across the lifestyle, entertainment, and social impact sectors.

We are seeking a motivated Office Assistant to join our close-knit team in Brisbane. As the backbone of the agency, you will play a key role in supporting smooth day-to-day operations while assisting the Managing Director and wider team with essential administrative, organisational, and client-related tasks.

This is an exciting opportunity to gain hands-on experience within a dynamic PR agency setting, working closely with an experienced team and gaining insight into public relations and agency operations.

Our team culture is supportive, hard-working and fast-moving - but we make sure to have fun along the way! We foster a positive environment and value someone who approaches every task with a can-do attitude. Every day is an opportunity to learn and grow.

Key Responsibilities

Office Administration: Manage day-to-day administrative operations, including website and social media updates, and the creation and maintenance of internal templates and resources.

Executive Support: Provide administrative support to the Managing Director, including meeting coordination and minute-taking, invoice management, travel arrangements, time tracking, and implementation of organisational systems and tools.

Media Monitoring: Monitor relevant media coverage, industry conversations, and client mentions to ensure timely tracking of brand visibility and opportunities.

Reporting & Insights: Develop, maintain, and coordinate agency and client reporting, including weekly updates, campaign performance reports, and other reporting requirements.





Calendar Management: Maintain and coordinate agency and client calendars, ensuring key meetings, deadlines, and activities are accurately scheduled.

Media Database Management: Maintain and update media databases, ensuring key contacts are accurate and current.

Qualifications

We’re looking for a highly organised, proactive, and detail-oriented individual who thrives in a fast-paced environment and is eager to learn and grow. You bring a positive, can-do attitude, strong initiative, and the ability to collaborate effectively while also working independently.

Personal Attributes: You are punctual, professional, adaptable, well-presented and driven to continuously learn. You approach challenges with enthusiasm and take pride in delivering high-quality work.

Communication & Attention to Detail: You are a confident communicator with excellent written and verbal skills, a strong eye for detail, and an appreciation for presentation and aesthetics.

Technology Skills: You are experienced in using Google Workspace, Canva, and AI tools (such as Gemini) to improve efficiency and productivity.

Education: A Bachelor’s degree in Business, Public Relations, Marketing, Communications, or a related field is preferred.

Experience: Previous experience in a professional environment is highly regarded. Experience through internships, work placements, or roles within public relations, communications, marketing, or office administration is desirable.

This role is available as either a permanent part-time or full time position, with flexibility depending on the successful applicant’s experience and availability. The position is based at our Brisbane CBD office.

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📌 Office Assistant (Brisbane City)
🏢 ETOILE PR
📍 Brisbane City