Job Description

Company Description

Dominant Music is a fun, energetic, fast growing company that distributes and markets some of the worlds biggest and best musical instrument brands. We have a strong family history and a big future! Our head office is based in the eastern suburbs of Melbourne in a contemporary, purpose built facility with over 30,000 sq ft of storage.

Why choose Dominant Music ?

- We have a nation wide reputation for excellence and achievement in the distribution and marketing of Musical Instruments.
- Work and become friends with a positive team of passionate people
- Enjoy an exciting, fast-paced and demanding environment
- Be a significant part of building something great
- Enjoy generous staff discounts on major Musical Equipment Brands
- We look after our people
- Career progression and ongoing challenges as we grow
- We serve great, free coffee!

Roles & Responsibilities

Reports to: General Manager
Location: 5 / 613 Whitehorse Rd, Mitcham Vic 3132
Tenure Type: Full Time, Ongoing
Hours of work: 38 hours per week (+ plus reasonable additional hours) Flexible
Remuneration: Up to $40k + Super & up to 10% Performance Bonus

ADMINISTRATION/OFFICE

- Management of general office responsibilities to ensure its smooth operation inclusive of ordering of stationery supplies, petty cash disbursements, records management, booking appointments and travel, organisation of meetings etc.
- Provide assistance to other functional managers including arranging travel, WIP reports, budgets development and variation monitoring, arrange meetings, book appointment for road sales rep’s etc.
- Liaise with members of the senior management team to develop policies and protocols, and review office processes and systems to ensure effective performance.
- Manage the administrative documentation and importing procedures for incoming shipments in accordance with company procedures and ensuring compliance with government regulations.

ACCOUNTS





- Oversee the accounts receivable and payable processes from invoicing to payments, entering supplier invoices and scheduling payments.
- Deal with customers on a day-to-day basis, tend to their enquires and ensure they are always satisfies and happy.
- Contact customers to aid with prompt payments as well as debt collection & reminder calls.
- Undertake other bookkeeping processes to ensure the accuracy and timely completion of tasks.
- Produce appropriate reports for accounting and business analysis purposes including budgets to aid and support senior management’s oversight of business performance.
- Liaise with company accountant on month-end reconciliations and obligations.
- Closely monitor and ensure timely follow-up of overdue accounts.

GENERAL DUTIES

- Enhance the reputation of the organisation by acting as an ambassador at all times.
- Maintain and manage data records and all linked data to ensure it’s constant accuracy and integrity.
- Uphold all workplace health and safety obligations and take reasonable care so as to prevent accidents or injuries to self or others.
- Perform other duties as required that align with Dominant Music’s goals.
- % of overdue invoices
- Billing accuracy
- Average Sale to Received money in days
- Office expenditure is within budget tolerances (+/- 5%)
- Timeliness in reporting variances against budget across the business.
- Positive customer feedback

Qualifications

Knowledge & Expertise

- Substantial knowledge of book-keeping and accounts procedures is essential
- Significant experience in bookkeeping and office management. Relevant experience within a wholesale environment will be an advantage.




- Familiarity with Netsuite (or other ERP Systems) will be an advantage.

IT Skills

- Advanced Microsoft Word & Mail client (Outlook or other)
- Advanced Excel (ability to manipulate data using formulas).
- Comfortable with the use of Mac operating system
- Demonstrated ability to input, extract and manipulate financial information.
- Demonstrated ability to analyse financial data and report trends to aid decision making.
- Commercially astute, results/goals oriented

Interpersonal Skills

- Possess a proven ability to articulate information and interact effectively with a range of stakeholders including members of the public, industry participants and colleagues.
- Demonstrated ability to produce high quality documents which are concise, error free, and with attention to detail on accuracy grammar, and professional layout.

Judgment

- Ability to make prudent judgements, solve problems and know when to escalate or refer matters.
- Demonstrated ability to maintain confidentiality on sensitive matters and conduct oneself professionally and with discretion.

Self-motivated and Time Management

- Self-starter, conscientious with valuable time management and personal organisational skills.

Self-leadership

- Operate and respond to changes including pressure situations with an appropriate level of patience, flexibility and resilience.

Accuracy

- Exceptional skills in accuracy (particularly data entry), attention to detail and thoroughness.

Before you apply please consider:

- Are you excited about working in a fast-paced, some times high pressure environment?
- Are you passionate about the distribution of musical instruments and not just listening to music and playing an instrument?
- Are you passionate about building great brands and relationships?
- Are you self motivated and well organised?
- Can you manage your time and tasks, prioritise and work effectively?

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