Sales Operations & Administration Coordinator

12-Month Maternity Leave Contract | 3 Days Per Week | Glossodia

Keyline Property Group is seeking an organised, proactive and personable Sales Operations & Administration Coordinator to join our team at the Jacaranda Sales & Information Centre in Glossodia.

This is a 12-month maternity leave cover position , with the successful candidate ideally commencing in October or November 2026 to allow for a comprehensive training and handover period before the current team member commences maternity leave in early 2027. This is a 12-month maternity leave cover position working as a Sales Operations & Administration Coordinator at the Jacaranda Sales & Information Centre in Glossodia. The role works Monday, Thursday and Friday, approximately 10:00am-5:00pm, and is an important support role across sales administration, CRM management, reporting, contracts and the day-to-day operation of the sales suite. This is a varied position suited to someone who enjoys being across the detail, keeping a team organised and stepping in wherever needed. You'll work closely with sales consultants and management team while helping ensure purchasers receive a professional and seamless experience throughout their buying journey.

Key responsibilities

- Managing the day-to-day presentation and smooth operation of the Sales & Information Centre
- Monitoring office cleanliness, presentation and office supplies
- Preparing and maintaining sales merchandise and marketing collateral
- Monitoring sales display screens, digital content and the 3D project model to ensure all information is accurate and up to date
- Monitoring and managing enquiries received through the main Jacaranda email inbox
- Supporting the sales team with incoming enquiries, database calls and purchaser follow-up where required




- Monitoring CRM activity to ensure enquiries are being contacted and database records remain accurate and clean
- Assisting the sales team to stay on track with outstanding actions and client follow-up
- Preparing agendas for fortnightly sales meetings and taking detailed meeting minutes, circulating notes and following up action items
- Preparing and presenting fortnightly market report, including monitoring current property listings and relevant market activity

About you

- Exceptionally organised with strong attention to detail
- Proactive and comfortable taking ownership of tasks
- Confident following up others and keeping a team accountable to deadlines and action items
- Professional and personable when communicating with purchasers, builders, solicitors and other stakeholders
- Comfortable managing multiple priorities in a busy sales environment
- Confident using CRM systems, Microsoft Outlook, Word and Excel
- A strong written communicator who can prepare professional meeting notes, reports and correspondence
- Comfortable learning new systems and processes
- Someone who takes pride in keeping systems, records and processes accurate
- Experience within real estate, property development, conveyancing, sales administration or a similar client-focused environment would be highly regarded.

About us

Keyline Property Group is a family-owned property sales business specialising in new residential developments. This role will be based at the Jacaranda Sales & Information Centre in Glossodia, working alongside a small and team-oriented team representing one of the Hawkesbury region's major new residential communities. We value people who bring care, drive and energy to their work and who take pride in creating a professional experience for both our clients and our team.

#J-18808-Ljbffr

📌 Sales Operations & Administration Coordinator (Hawkesbury City Council)
🏢 Keyline Property Group
📍 Hawkesbury City Council