We're on the lookout for a switched-on Administration Assistant to amplify our administrative operations. As a crucial support player, you'll manage a variety of administrative tasks and charm the socks off clients and stakeholders ensuring our healthcare services run seamlessly.

If you like variety, flexibility, and working for a business that makes a real difference in people’s lives — you’ll feel right at home here.

What you’ll do

No two days are the same — you’ll get hands‑on experience across admin, systems, and people support.

- Manage incoming calls, emails, client referrals and other correspondence, deftly directing enquiries like a pro.
- Support our amazing consultants with booking client and referrer engagement appointments.
- Keep our records shipshape and our database (ACT!) gleaming, safeguarding data integrity and confidentiality.
- Assist with coordinating pre-employment and onboarding activities for new team members.
- Coordinate travel arrangements and accommodation for staff members as required.
- Arranging team events and ad hoc project work.
- Handle general office duties such as ordering supplies, greeting visitors, processing mail etc.

What's in it for you

We care about balance, growth, and valuing our own people — so here’s what we offer:

- Permanent, full-time opportunity
- Hybrid working (office WFH 2 days per week)
- Extra paid leave - 5 additional paid Wellness Leave days




- $1,000 professional development allowance 2 days paid training leave
- Clear career pathways across the wider HealthEx Group
- $299 annual active lifestyle subsidy
- Paid parental leave (purchased leave scheme)
- Ongoing training, mentoring & development
- Employee Assistance Program (EAP)
- Social events, celebrations and a genuinely supportive team culture

About You

- Previous experience in admin, office support or a similar role
- Comfortable with tech (MS Word, Excel, Outlook, Teams — and happy to learn new systems)
- Organised, reliable and great with details
- Friendly and confident communicating with different people
- Trustworthy and professional when handling sensitive information
- Able to juggle tasks and stay calm when things get busy
- Experience in healthcare or insurance is a bonus, not a must

Who we are

HealthEx has over 20 years of experience delivering evidence-based, clinically guided rehabilitation across Australia. With a national footprint and a team that’s passionate about getting people moving again, we’re proud to be leaders in the personal injury and allied health space.

We take our work seriously—but not ourselves. We're team-oriented, curious, and always up for a challenge.

If you want a role where you’re supported, developed, and actually enjoy coming to work — apply today.

📌 Administration Assistant (Subiaco)
🏢 HealthEx
📍 Subiaco