About the role

This role involves receiving, reviewing and allocating work orders, coordinating appointments with tenants, clients, subcontractors and internal trades, and monitoring job progress against contractual KPIs. You will prepare quotations and variations, maintain accurate job records, assist with subcontractor engagement, coordinate compliance document submissions, and support invoicing and claims processes.

Key responsibilities

- Receive, review and allocate work orders, confirming scope, priorities, access requirements and completion deadlines

- Coordinate appointments with tenants, clients, subcontractors and internal trades

- Monitor job progress and contractual KPIs, escalating delays, access issues and outstanding approvals

- Prepare and submit quotations, supplementary work requests and variations with supporting evidence

- Apply the relevant Schedule of Rates (SOR), checking codes, quantities and scope against contract requirements

- Maintain accurate job records, including correspondence, site photographs, reports, approvals and completion documentation

- Assist with subcontractor engagement, purchase orders and verification of licences,



insurance and required documentation

- Coordinate the submission of SWMS, permits, inductions and other client compliance documents

- Maintain work safety system

- Review completed jobs for missing information and prepare claims and invoicing documentation for the accounts team

- Track outstanding variations, claims and invoices, following up with clients as required

About you

- Experience in contracts administration, building maintenance, construction or facilities management

(not mandatory)

- Robust organisation and time management skills, with the ability to manage multiple jobs and deadlines

- Clear written and verbal communication

- High attention to detail when reviewing work orders, pricing and supporting documentation

- Confidence using Microsoft Office and job management or client portal systems
- An understanding of SOR contracts, variations, progress claims and contractual KPIs is desirable (not mandatory)

- Ability to work independently and coordinate effectively with office and site teams

📌 Construction Administrator (Belmont)
🏢 Madrain
📍 Belmont