Contract Administrator – Building & Commercial Fit-Out

Company: PTG Construction and Development Pty Ltd

Office: 18 Teddington Road, Burswood WA 6100

Work locations: Burswood office and project sites across Perth

Employment type: Full-time

Salary: AUD $79,998 per annum, plus superannuation

About us

PTG Construction and Development Pty Ltd is a Perth-based building contractor delivering construction and commercial fit-out projects, including retail and shopping centre tenancies.

We are seeking a Contract Administrator with strong organisational, analytical and communication skills to support our contracts and project delivery. This full-time position combines office-based contract administration with regular site visits and communication with clients, subcontractors, suppliers and site teams.

Key responsibilities

- Prepare, review and administer construction contracts, subcontract agreements, purchase orders and associated documentation.
- Review scopes of work, drawings and supplier quotations to identify exclusions, discrepancies and contractual requirements.
- Prepare client progress claims and assess subcontractor claims and invoices against contract terms and completed work.
- Maintain variation registers, compile supporting documentation and monitor approvals and cost adjustments.
- Track project budgets, committed expenditure and actual costs, preparing cost reconciliations and budget variance reports.
- Attend project sites and coordination meetings to gather progress information, clarify scope issues and follow up outstanding matters.
- Communicate effectively in English and Mandarin with relevant clients, subcontractors, suppliers and project personnel.
- Support management and site teams with construction programmes, trade coordination, procurement schedules and material deliveries.
- Help resolve day-to-day project issues within delegated authority, escalating matters affecting cost, time, scope or safety.
- Maintain accurate records of correspondence, instructions, approvals, meeting minutes and contractual deadlines.




- Coordinate the collection of subcontractor documentation and support project handover and final account reconciliation.

Skills and experience The successful applicant will have:

- Relevant experience in construction contract administration, with exposure to project or site coordination.
- A qualification in construction management, quantity surveying, accounting, commerce or a related discipline, or equivalent relevant experience.
- An understanding of construction contracts, procurement, progress claims, variations and project cost control.
- Working knowledge of construction project management, including scheduling, trade sequencing, budgets and issue tracking.
- Strong spoken and written communication skills in English and Mandarin, including confident telephone and face-to-face communication.
- Strong numerical and analytical skills, with the ability to reconcile financial information and identify cost discrepancies.
- Proficiency in Microsoft Excel, Word and Outlook for project reporting, correspondence and document management.
- The ability to interpret scopes of work, construction drawings and project documentation relevant to contract administration.
- Practical problem-solving skills and the ability to manage competing priorities across multiple projects.
- Availability to travel regularly between the Burswood office and project sites across Perth.

Desirable attributes

- Experience in commercial, retail or shopping centre fit-out projects.
- Familiarity with shopping centre approval processes, contractor documentation and handover requirements.
- Additional qualifications or practical experience in business analytics, accounting, financial analysis or management reporting.

How to apply

Please submit your resume and a cover letter through this platform outlining your relevant construction contract administration experience, project coordination skills and English and Mandarin communication abilities.

Applications will be assessed against the requirements of the role.

Pay: $79,998.00 per year

Advantages

- Free drinks
- Free food

Work Location: Hybrid remote in Burswood WA 6100

📌 Contract Administrator (Burswood)
🏢 PTG CONSTRUCTION AND DEVELOPMENT
📍 Burswood